The Associate Director of Donor Relations is responsible for managing stewardship reporting and recognition for major donors to Harvard Medical School.
This position is a key leader within Harvard Medical School Donor Relations, focused on developing and implementing personalized and comprehensive stewardship, recognition, and engagement for the School's top donors. As new gifts are booked, proactively initiates and manages planning for stewardship and recognition in close consultation with gift officers. Partners with principal gift officers and donor relations colleagues to develop and execute ongoing stewardship and recognition strategies. Develops relationships with faculty and administrators to stay abreast of the latest activities and developments that can lead to donor recognition and engagement opportunities. Remains current with innovative work done by other organizations and considers multiple ways, including digital, of connecting with donors about the impact of their philanthropy. Works effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations, and appreciates and leverages the capabilities, insights, and ideas of all individuals.
Duties and Responsibilities:
At the direction of the Director of Donor and Affiliate Relations, develops annual reporting and recognition strategies for top donors, collaborating with principal and major gift officers and other stakeholders
Evaluates stewardship processes for principal and major gifts and develops best practices for top donor stewardship and recognition
Partners with the Director of Donor and Affiliate Relations to coordinate top-donor strategies and make recommendations regarding the team's stewardship assignments and priorities to help ensure a manageable portfolio of work
Maintains a portfolio of donors for stewardship; strategizes, researches, writes, and produces narrative reports, financial fund reports, and other content customized with minimal direction for top donors based on their preferences and gift designations
Partners with faculty leaders, including deans, department chairs, and named professors, across HMS to draft and edit written communications to top donors
Works with department chairs and department administrators to ensure compliance with gift fund terms and sufficient annual expenditures in accordance with donors' intentions, with an emphasis on funds of $500,000 or more
Oversees and reviews donor narrative reports and other communications written by the assistant director and development associate
Creates and manages a comprehensive donor recognition matrix, which outlines appropriate recognition across all levels of major giving to ensure consistency and ensure lead donors are thanked appropriately for their gifts
Strategizes on donor gifts in collaboration with AAD colleagues
Maintains an accurate comprehensive filing and tracking system to ensure that all activity is recorded in the internal donor database (Advance); assists in the oversight and maintenance of the dedicated Donor Relations database, which is used to track gift funds, activity, and incumbent data *Other duties as assigned.
Bachelor's degree required and five or more years of related experience in fundraising, donor relations, communications, journalism, or a related field.
Exceptional communication skills. Proven writing, editing, research skills and interpersonal are essential. May be asked to provide samples of writing or past stewardship. Committed to building good relationships across a broad community. Demonstrated ability to manage workflows and multiple projects effectively, including developing timelines, setting priorities, and coordinating multiple tasks while meeting deadlines. Excellent time management and organizational skills, as well as an eagerness to take initiative. Adapts quickly to new and changing priorities. Comfort writing in diverse and complex subject matter areas. Track record as a creative and innovative thinker, as well as a resourceful problem solver. Commitment to understanding and translating advanced scientific research into reports for sophisticated lay audiences. Keen attention to detail and commitment to excellence. Exercises tact, diplomacy, patience, and discretion. Proficiency in Word and Excel required. Familiarity with Advance BSR and Filemaker preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53262BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.