To provide highly skilled administrative support service to the Associate Vice President for Business Affairs/Controller and to the areas supervised by this administrator. Responsible for daily office management and administrative functions related to departmental fiscal management, budget preparations, correspondence and personnel matters. This position requires complex decision making while exercising initiative and independent judgment.
Relieves administrator of a wide variety of internal administrative duties and a large volume of decisions, which requires a thorough understanding of the functions, programs and policies of the University. Interprets administrative decisions and policies. Manages administrator's calendar, arranges meetings, prepares the agendas and takes minutes. Composes complex correspondence and memorandums. Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning administrative policies, procedures and practices. Manages all financial transactions for the department. Maintains internal controls to ensure departmental cost centers and Procards are reconciled monthly. Arranges travel for departmental staff and prepares travel reimbursement vouchers. Creates requisitions for ordering furniture, equipment and supplies. Processes payment vouchers, as necessary, including those related to specific construction projects as needed by accounting staff. Prepares reports to monitor the financial state of the department. Processes semi-monthly payroll and monthly time reporting for staff. Processes and maintains personnel records including staff recruitment forms, appointments, change of status, leave requests, terminations and performance evaluations. Plans and coordinates activities, lunches and other events that happen throughout the year. Assists with the coordination and/or participates in special projects throughout the year to include committee coordination and year-end projects. Functions as Records Information Management contact for the areas of responsibility. Determines records that need to be shredded according to Records Retention Schedule. Coordinates with the Records Manager of any changes or updates for the area. Submits work orders for building maintenance. Performs other duties as assigned.
Bachelor’s degree. Two (2) years upper level secretarial experience or High School diploma with six (6) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Bookkeeping/accounting experience. Proficiency in Excel.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 13407
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.