University of Washington Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Valley Medical Center, UW Medical Center, UW Medicine Center – Northwest, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.
Under the general supervision of the Manager of Release of Information, and the direct supervision of the Supervisor of Release of Information, the ROI Specialist (Health Information Technician 3) is responsible for implementing the mission and goals of Enterprise Records and Health Information, and incorporating a “patients are first” service culture. The ROI Specialist is responsible for understanding, implementing, and answering questions regarding HIPAA and other regulatory and legal requirements related to medical records, and specifically the release of medical records. The ROI Specialist is responsible for processing and tracking requests for release of information from UW Medicine’s medical records system(s) within regulatory timeframes and for assessing the correctness of release authorizations.
This is an onsite position.
RESPONSIBILITES: •Assesses the validity and completeness of records being released, based on the release authorizations. This includes receiving, sorting and organizing work in accordance with time category (stat, urgent, routine) and simple or complicated release types (including medical, subpoena, disability), and utilizing standardized naming conventions related to releases. Ensures records released meet HIPAA requirements, as well as other federal and state laws and regulations with regard to privacy and access. Ensures legal and regulatory deadlines related to release of information are met to avoid penalties and risks to UW Medicine. Utilizes appropriate tools and resources to assist in the categorizing and processing of release types, such as RightFax and SharePoint. Works with ROI vendor in tracking and processing releases assigned to the vendor. Works with other UW Medicine stakeholders in processing and tracking release of medical records from ancillary medical records systems. Ensures accuracy and quality of records processed and released. •Responds to public inquiries about release of medical information, the status of the request and general questions regarding release of information and the medical record, the status of the request, or general questions regarding ROI and ERHI. Prepares and processes invoices for medical records. Prepares and processes rejections letters to requesters. Tracks and updates production and other ROI metrics. Acts as a back-up to ROI call center when needed. Acts as a back up to the onsite ROI window for drop in patients. Performs other duties or special projects as assigned.
MINIMUM REQUIREMENTS: •Completion of a Registered Health Information Technician (RHIT) program AND eligible for registration as an RHIT AND one year of experience in health information management OR equivalent education/experience.
DESIRED: •Knowledge of Epic, Sorian, or Cerner applications •Two years’ experience of release of information procedures •Basic knowledge of MS Office and Office 365 •Ability to manage time effectively and to work in a high volume, high accuracy work environment with deadlines •Ability to communicate effectively and to work in a collaborative team environment •Ability to maintain confidentiality
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.