Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2020-2021 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine.
The UWMC Center for Reconstructive Surgery has an outstanding opportunity for a Patient Services Specialist 1-Trainee or PSS 2 (Fixed Duration Appointment, Full-Time, Day Shifts). The Patient Services Specialist (PSS) performs the following support services: reception and discharge activities; schedule appointments; coordinate care with other services; check-in patients; provide initial triage; coordinate referral process; coordinate medical records; obtain and verify registration information; process charge documents; collect time-of-service payments; perform other necessary activities to maintain clinic operations. Under direct supervision, learn UW and Medical Center policies, procedures, forms and processes which are necessary to independently perform assigned duties.
Reception Activities • Employs excellent customer service skills. • Ensures smooth patient flow. • Reviews clinic schedule daily. • Obtains patient demographic information and insurance information. • Provides general patient services. • Responds to patients’ needs and concerns as appropriate. Investigates complaints and works with office manager to find solutions. • May accept and process patient payments (co-pays, deposits, etc.)
Appointment Scheduling • Schedules appointments consistent with patient needs and clinic scheduling guidelines. • Assembles and sends appointment and other information. • Maintains current and accurate system by entering canceled and rescheduled appointments. • Coordinates and schedules ancillary appointments and consult appointments.
Telephone Support • Answers the telephone in a professional, courteous, and efficient manner according to UWMC telephone service standards; directs calls as appropriate. • Communicates information on medical center programs to patients, referral agencies, University departments, physicians and the community. • Communicates basic information to patients such as insurance, parking, driving directions, etc. • Using clinic guidelines, gathers information on the telephone re: the nature of the patient concern. Triages calls to appropriate staff; obtains necessary information for the return call; initiates emergency procedure when necessary, uses appropriate documentation tools.
Referral Coordination • Manages referral queue. • Obtains necessary insurance plan information. • Maintains ongoing documentation and tracks authorized referrals. • Ensures that all referrals are properly linked to appointments.
Medical Record Activities • Reviews daily schedules to identify required medical record requests. • Orders, coordinates, and distributes medical records as needed. • Prepares medical record according to clinic-specific procedures for patient visit. • Assembles and maintains satellite medical records according to clinic specific procedures.
Billing Activities • Initiates fee sheet upon patient arrival to clinic. • Tracks fee sheet according to clinic guidelines to ensure that all services are billed. • Audits fee sheets for completeness and accuracy and processes and submits to appropriate charge coordinator daily according to clinic guidelines. • Reviews, corrects and resubmits charge documents on a daily basis as necessary according to clinic guidelines.
General Duties • Reviews email daily to stay current with clinic communication. • Maintains the physical environment for safety of staff and patients and for aesthetic presentation of the area (for example, organizing the waiting room furniture and magazine area.) • Responds to facility and environmental emergencies according to established procedures. • Inventories and orders office supplies and forms. • Sorts and distributes faxes and mail on a daily basis. • Ensures daily functioning of office equipment. • Utilizes online resources as required according to clinic practice and within University guidelines."
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.