Program Coordinator - West Virginia Public Education Collaborative 16124
The Office of the Provost at West Virginia University is seeking applications for a Program Coordinator to support the West Virginia Public Education. Consortium (WVPEC). This position will be responsible for programming, event coordination and administrative and organizational support for the WVPEC.
In order to be successful in this position, the ideal candidate will:
Provide first-line administrative support to the WVPEC.
Meet deadlines while handling sensitive timelines, outcomes and sustaining long-term projects.
Collaborate with key internal partners incuding WV Forward, WVU Colleges and Centers, and WVPEC partner members to develop events that are aligned to the goals and mission WVPEC.
Establish and maintain relationships with external partners including business leaders, K12 school representatives and state and national stakeholders.
Create original written content to support memos, newsletters, conference proceedings, and summaries.
Conduct research/data collection from various sources and present it in a consistent format.
Design, coordinate, publicize, and provide onsite support to programs, events and panels hosted by WVPEC and the Provost's office
Build and maintain relevant spreadsheets and databases, specifically campus-wide STEM inventory and statewide business speaker's bureau for K-12 schools.
Assist in maintaining and monitoring budget.
Pay Grade : 15
Bachelors degree or equivalent experience.
Two (2) years of directly related and progressively responsible or expansive university work experience which must include support of a director or above level position, confidential office protocol, scheduling, arranging travel, work processing, editing, composing correspondence, creating spreadsheets, operating computers, and knowledge of the University structure, policies and procedures.
Ability to maintain absolute confidentiality pertaining to sensitive university issues.
Ability to meet deadlines while handling multiple time sensitive issues.
Ability to sustain long-term projects.
Demonstrated ability to use independent judgment when prioritizing work and evaluating the criticality of various university issues while multitasking other job duties.
Demonstrated writing ability using formal and proper grammar. Demonstrated ability to communicate clearly and professionally over the phone and in person.
Demonstrated knowledge of various state and federal regulations as they pertain to student and general university issues, such as state residency laws, the Family Education Rights and Privacy Act (FERPA), Freedom of Information Act (FOIA), etc.
Knowledge of university structures and systems, such as performance reviews, financial aid rules, advising procedures, Academic Integrity policies, etc.
Exceptional organizational and logistical skills.
Ability to work across disciplines and departments, as well as within the office, to finish projects and/or achieve goals of the WVPEC and the university as a whole.
Demonstrated ability to work with commonly used enterprise technology programs, including but not limited to all applications within the Microsoft Office Suite, Adobe Acrobat Pro, Sharepoint, Qualtrics, and Outlook.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Jan 8, 2021
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 219163
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.