Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Administrative Coordinator provides administrative support and coordination of special projects for the faculty, staff and visitors of the Precision Radio-Theranostics Translational Laboratories (PRT2Ls) in the Department of Radiology. This includes coordinating office functions, schedules and events, providing administrative services and performing specialized/technical duties with minimum supervision.
PRIMARY DUTIES AND RESPONSIBILITIES:
General Administration – Provide administrative support, including phone coverage, managing calendars, scheduling meetings and lectures, and coordinating travel. Oversee document routing for review and signatures. Maintain PRT2L organizational chart and phone list.
Financial Administration – Process check requests, purchase orders, travel reports and pay invoices and follow up on items through completion of payment.
Proposal Support – Serve as facilitator for faculty grant submissions, including researching and gathering information, collecting bio sketches and other support, formatting and updating documents including the resource and facilities, end noting and other tasks as needed.
Personnel – Orientate new hires and ensure secure access to applicable systems, equipment and facilities. Maintain all department keys, locks and mailboxes.
Miscellaneous – Complete the annual space audit for the assigned PRT2L areas. Assist with non-routine department and division-wide activities, such as inventories, surveys, requests for information and events.
Equivalent of an associate degree with two to four years of experience in administrative support.
Strong written and oral communication skills.
Ability to prioritize and handle concurrent projects accurately and in a timely manner.
Excellent time management and organizational skills.
Ability to work effectively independently and in a team environment, as well as with a diverse constituency of administrators, staff and other WU representatives.
Proficiency in Microsoft Office, including Word, Excel and Powerpoint, as well as Endnotes and one notes.
Experience scheduling via Zoom, Webex/Webnar, Doodle, Outlook and Teams.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Radiology. This position is for the Medical School Campus.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.