UCSD Layoff from Career Appointment: Apply by 01/11/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/21/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UCSD Department of Ophthalmology is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under general supervision, the incumbent will work as Administrative Work Lead under the Department of Ophthalmology, Administrative Supervisor, and all other administrative activities of the Department of Ophthalmology. Review and prioritize all requests and communications. Serve as Work Lead and provide training to other staff for the full operational on tasks they will back-up for Administrative Supervisor in case of his/her absence. Monitor staff productivity and balance staff assignments for effective service delivery. Assess educational and training needs of staff and facilitate staff development. Manage day-to-day smooth operation of administrative functions, including long- and short-range administrative needs. Interact closely with physicians and other clinical faculty and Department Business Office Staff. Using sound judgment, troubleshoot/resolve administrative issues.. Perform other duties and responsibilties as needed.
Incumbent will act as the Patient Check in and Registration lead in the absence of the supervisor and work closely with the leads in other areas of the department. Cross training will allow the incumbent to temporarily take on the job duties of other lead positions (Medical Records & Scheduling) depending on the needs of the business.
SchedulingIncumbent will oversee all scheduling issues, physician calendars, and direct incomings calls to the appropriate area. Will require the knowledge base of how all physician schedules are kept and work.
Patient Check in and RegistrationIncumbent will oversee all aspects of front desk, scheduling issues, physician calendars, and work directly with patient issues, insurance verification and cover the clinic needs on a daily basis. Will require advanced knowledge of how all physician schedules are kept.
Medical RecordsWill oversee all aspects of medical records including, Release of Information, Prescription line, copy service, duplication of photos, billing department requests, provide charts for the clinic and the research department, ordering supplies and maintaining the file room.
Proven executive administrative skills. Ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with high level of professionalism. Ability to perform duties with a superior degree of accuracy working effectively with frequent interruptions, fluctuation of workload and a large number of concurrent projects.
Strong experience with oversight of administrative functions such as: Front Desk Operations, Intake Screenings, Insurance Verification, Patient Scheduling, Electronic Medical Records, and Tracking/Reporting clinical service data and serving as work lead.
Demonstrated experience managing a complex calendar. Experience with travel arrangements and reimbursements.
Proficient experience with a wide range of computer software, including calendar, spreadsheet, work processing, presentation, web design, database, web-based, and graphical programs. Ability to independently learn and teach others various computer software.
Excellent analytical skills. Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals.
Superb interpersonal/communication skills including tact, diplomacy and flexibility in dealing with diverse personalities and situations.
Strong written and oral communication skills that reflect correct grammar usage, syntax, edit and format, with ability to communicate clearly and effectively to a diverse group of people, both in person on the telephone.
Experience in providing training and orientation to new employees regarding clinic policy and procedures, travel expenses, purchasing, and subscriptions.
Ability to coordinate and conduct quality audits and call monitoring to ensure service excellence and adherenc
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.