Columbia World Projects ("CWP") is an initiative intended to better connect Columbia University with the world at large where laws and policies are made, actions taken, and norms and attitudes are shaped. CWP will facilitate the application of academic work in the context of a broader, global discussion to address fundamental challenges in our home city, around the nation, and across the globe.
Reporting to the Assistant Director, Finance, the Manager, Financial Administration ('MFA') provides fiscal and administrative support to all units within Columbia World Projects. The incumbent serves as the departmental subject matter resource and is responsible for managing, monitoring, and advising on compliance with University and departmental financial policies and procedures. The incumbent is responsible for generating a range of financial and analytical reports to ensure the overall financial health of Columbia World Projects.
Manages all matters related to Accounts Payable. Processes the payment of bills for office expenditures, reimbursements, travel advances, wire transfers, cash deposits and journal vouchers. Manages the vendor management process. Ensures all payments are made in a timely manner, resolves payment issues and communicates with staff and vendors on payment status.
Reviews staff travel and business expense reports for policy adherence. Provides guidance and assists with trainings on University's financial policies and departmental procedures as needed.
Manages the purchase order requisition process and keeps accurate documentation. Works with Purchasing and service providers on procurement agreements ensuring contract compliance.
Maintains financial records for the department and prepares monthly and quarterly reconciliation materials. Liaises with the Assistant Director, Finance and CWP Leadership to reconcile budgets of the functional areas, investigates unidentified charges and initiates corrective entries as needed.
Reconciles monthly P-Card transactions.
Processes payroll for casual employees and handles labor accounting processing including additional compensation, cost transfers and salary distributions.
Supports monthly, quarterly and annual financial closing processes, ensuring accuracy and timeliness of transactions and reports. Collaborates with Accounts Payable and Purchasing to resolve issues.
Audits and reconciles monthly CUIT bills and resolves billing issues.
Produces ad hoc financial reports as requested.
Collaborates with the Assistant Director, Finance, to assess, develop, implement and evaluate internal financial controls.
Assumes delegated fiscal responsibilities of the Assistant Director, Finance in their absence.
Stays informed of financial best practices, researches and assesses the efficiency and effectiveness of the department's support services, benchmarking against peer institutions. Makes recommendations for process improvements and creates efficiencies across CWP.
Provides support on special projects.
Additional duties as assigned.
Bachelor's degree and/or equivalent related experience required.
Minimum 3 - 5 years of related experience.
**Applicants must submit a cover letter and resume.**
Working knowledge of Columbia University financial policies and systems (ARC, FDS, PAC, and FinSys) is preferred.
Have strong verbal, written, and interpersonal skills needed.
Strong financial and analytical skills, including expertise in Excel, including data warehouses, reporting tools, queries, and report preparation, are required.
Have strong customer service focus.
Able to multi-task, prioritize and meet deadlines for short-term, long-term, and ad-hoc assignments.
Exercise good judgment.
Maintain confidentiality and discretion.
Be detail-oriented, accurate and have excellent organizational skills.
Able to work as a team player in a fast-paced environment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 512274
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.