Our mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, UW Medical Center – Montlake, UW Medical Center – Northwest, Valley Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Enterprise Records and Health Information (ERHI) has a great opportunity for a RECORDS ANALYST 2!
RESPONSIBILITIES: •Ensures that VE is functioning, maintained, updated and the content is accurate; coordinates and updates security groups for VE; leads and participates in quality control and quality improvement processes relating to VE; develops, designs, and updates new and existing VE reports; develops, updates, and maintains documentation regarding VE and other office database applications. Enters, edits, and audits data in VE in an accurate and timely manner; reviews, edits, and runs VE reports; maintains documentation regarding data entry decisions and analysis; coordinates implementation and updates VE modules such as VE Web Access, VE Notification system, and the Online Records Center (ORC). Acts as liaison with VE vendor, Zasio, and UWM ITS DBA’s related to VE installations and updates. Determines necessity for additional VE modules for RIG program efficiency. Maps and updates both UW Medicine and WA State retention schedules in VE. •Assists Records Manager with establishing work priorities and timelines, and ensures project deadlines and pick-up and delivery schedules are met for both Records Center and temporary staff. Utilizes office management tools and resources (such as LEAN) to ensure Records Center operational efficiencies. Collaborates with Lifecycle Analyst to coordinate records circulation including assuring accurate delivery and retrieval of Records Center boxes and files, scheduling pick-ups and deliveries of UW Medicine records, providing Patients Are First customer service, and managing helpdesk tickets in RT. Trains staff and clients regarding Records Center operations and VE database reporting and data entry. Develops and updates Records Center manuals, policies and procedures. Ensures the appropriate disposal of records in accordance with State approved records retention schedules, and documents all dispositions. •Ensures Overdue Notifications are sent on a by-monthly basis. Generates and processes quarterly disposition authorization reports; collaborates with the Records Center Manager in implementing the records disposition process. Acts as SME related to personnel records for department. Assures efficient and accurate space utilization and organization of the Records Center. Assures security and integrity of records, and documents access to the Records Center in compliance with HIPAA. Collaborates with Records Center Manager and Lifecycle Analyst on writing record series. Updates and creates operational manuals for Records Center and VE and utilizes SharePoint to upload and store Record Center documentation, manuals, job aids, and resources for the Records Center Team. Performs other duties and special projects as assigned.
REQUIREMENTS: •Bachelor's Degree and two years of records analysis experience. Additional qualifying experience may be substituted, year-for-year, for required education. •Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL DEPARTMENT REQUIREMENTS: •Knowledge of records and information management (RIM) best practices. •Proficiency with Microsoft Office Suite, including Excel. •Strong interpersonal skills, with the ability to communicate effectively and work collaboratively. •Ability to meet deadlines and work under pressure in a high volume environment. •Ability to maintain confidentiality.
DESIRED: •Knowledge and experience using SharePoint.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.