Research - Laboratory/Non-Laboratory, Staff/Administrative
The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The University of Washington's Division of Medical Oncology includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
Oncology has an outstanding opportunity open for a Temporary Fiscal Specialist 1.
The purpose of this position is to promote the research objectives of the Phase 1 Program in the Division of Oncology (www.seattlecca.org/clinical-trials/phase1.cfm). This position works with the Phase I study team composing of 20 staff members who worked closely with faculty investigators from all programs within the division.
Under the direction of the Program Operations Manager, this position provides a variety of fiscal and program support which include: invoicing sponsors, processing payment to vendors, data base management, purchasing, budget reconciliations, tracking bills, preparing reimbursements and updating established records/ trackers to monitor and report the progress of the studies run by the program.
Reconcile all program budgets using MyFinancialDesktop (MyFD), ensuring that all expenditures are duly reviewed and approved and all transactions are appropriately documented and in compliance with the University policies.
Collaborate and work closely with the Budget Fiscal Analyst in maintaining and updating multiple tracking systems for all Phase I studies providing support in invoicing and collection as needed.
Process all travel, petty cash and other reimbursements in compliance with UW, State and Federal policies through the ARIBA system.
Process payments for all bills received using Procard and/or through the ARIBA systems.
Order office supplies and other materials as needed by the program as approved by the program.
Provide program support as needed for regular program meetings and activities, including facilities/move requests.
Set- up and maintain efficient and organized fiscal records for the program including electronic version saved on the program’s shared folders.
Responsible for record management and retention
Perform other fiscal and administrative duties as requested
Three years of fiscal record keeping experience, or equivalent education/experience
Intermediate competency with Microsoft Excel and Power point Strong communication skills, organizational skills, and attention to detail.
Must be highly organized, service-oriented, flexible and resourceful. Self-management and independent judgment is essential to the success of this position.
Bachelor’s Degree in Business and Accounting, Health Sciences, or related field or equivalent related education/experience.
Experience with grant, clinical trials and gift budgets
Experience with UW systems (MyFinancial Desktop, SAGE, Procard, Ariba) and other data bases and knowledge of UW policies and procedures relating to Procurement, Travel, Record Retention, Inventory Management etc.
Knowledgeable with software and data base and ability to generate reports
Advance level knowledge on Microsoft Excel
Prior experience with clinical trial budget management
Familiarity with medical or scientific terminology
Familiarity with UW systems (MyFinancial Desktop, SAGE, Procard, Ariba) and other data bases
Familiarity with UW policies and procedures such as Procurement, Travel, Record Retention, Inventory Management etc.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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“Onsite work” in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.