Harvard Law School's Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.
Faculty Support Services seeks a Faculty Assistant who is able to fulfill this dual role as an independent problem-solver and enthusiastic team member.
As a Faculty Assistant you will:
Support faculty teaching by scheduling courses, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform. Arrange course packets and obtain copyright for course materials, and arrange AV, catering, and other set-up needs. May support online learning with remote learning tools such as Zoom and video editing software.
Respond to internal and external requests for information and manage faculty calendars. Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School.
Use Concur, Oracle, and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.
Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.
Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research.
Provide support for faculty for hiring student workers.
Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.
All offers to be made by HLS Human Resources.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.
We are looking for people who have:
Curiosity and creative problem-solving skills
The ability to work independently and ask good questions
Ability to prioritize work, especially given competing priorities
Ability to quickly pivot and adapt
An understanding of the importance of maintaining confidentiality
Willingness to learn new systems and processes
A collaborative spirit in working with peers to resolve issues
Ability to bring their authentic selves to work and contribute to a diverse and positive work culture
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53063BR
About Harvard University Law School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.