As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SOM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.
The School of Medicine’s Clinical Trials Office has an outstanding opportunity for a Clinical Research Coding Specialist.
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SOM’s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.
· Work with clinical research investigators, study teams, and CTO finance staff to analyze clinical research protocols and coverage analysis designations to apply appropriate research coding and procedural pricing to study billing grids with a programmatic focus on workflows and process improvement initiatives with auxiliary clinical service areas. · Provide coding and pricing for all indications, specialties and practice settings including inpatient and outpatient. Perform research and advise on “bundled” codes for complex procedures, including inpatient services, where components may change due to research requirements. · Perform coding analysis, charge master reference and research pricing for all applicable clinical trials in the UW and partner institutions, including Fred Hutch Cancer Research Center (FHCRC), Seattle Cancer Care Alliance (SCCA) and Seattle Children’s Hospital (SCH). · Manage outreach with essential auxiliary clinical service areas (e.g., Investigational Drug Service, Radiology, Pathology, Lab Medicine) for accurate and timely service on coding and pricing needs. · Serve as liaison with principal investigators, study staff, department and division administrations, and central research offices across UW and partner institutions. · Research and identify codes and pricing for new or unusual procedures and diagnoses not clearly listed in ICD-10 or CPT/HCPCS. Identify procedures that may require modifiers for both facility and professional coding and billing. Collaborate effectively with service area contacts to effectively identify solutions. · Assess current coding and pricing workflows, recommend and implement improvement efforts. Ensure quality and timeliness of the coding and pricing work. · Work collaboratively with Clinical Research Coding Lead and CTO leadership to successfully integrate coding and pricing workflows into the overall clinical start-up efforts and post-award billing. · Serve as a subject matter expert in ongoing Clinical Trial Management System (CTMS) post-implementation operation. · As a subject matter expert, contribute to the development and implementation of policies and Standard Operating Procedures (SOPs) as well as their timely revisions. · Identify operating inefficiencies that impact CTO CRBB customers. Recommend and implement solutions. · Assure confidentiality and compliance with HIPAA and other university policies and federal regulations. · Apply independent judgment and decision-making skills in a high-pressure, rapid-paced environment to ensure exceptional customer service and outstanding performance of the core functions. · Participate on internal, interdepartmental and multi-institutional project teams as assigned.
MINIMUM REQUIREMENTS · Bachelor’s degree in science, business, healthcare or related field or an equivalent combination of education and experience. At least two years of experience with medical coding or three years with revenue cycle in a healthcare setting.
Additional Requirements: · Experience in academic health system operations or medical setting. · Ability to teach and mentor others in group settings, in one-on-one sessions, and remotely. · Ability to work effectively and efficiently in a group environment. · Exceptional customer service skills. · Ability to communicate effectively with all levels of staff, faculty, management and site of practice staff. · Outstanding verbal and interpersonal communication skills to be able to interact effectively with all levels of leadership, faculty, research staff, sponsors, and clients. · Skill and ability in managing confidential information and processes. · Ability to work effectively and efficiently in a team setting in a fast-paced environment. · Ability to manage competing priorities with minimal direction.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS · Experience with ICD-10, CPT, and HCPCS billing codes. · Experience working in a clinical research environment. · Experience with Lab and/or Pathology coding. · Experience with using OnCore Clinical Trials Management System (CTMS). · Familiarity with electronic medical records and healthcare business systems. Experience working with web-based solutions.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.