Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week. Position hours are generally Monday to Friday.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Infectious Diseases. This position is for the Medical School Campus.
Responsibilities support Washington University’s Clinical Research Training Center (CRTC). Specializes in supporting the financial and grant-related activities of CRTC training and career development programs. Serves as a resource to program scholars, Principal Investigators, and staff. Ability to function with minimal supervision and with a high level of organizational skill to manage multiple projects and deadlines.
PRIMARY DUTIES AND RESPONSIBILITIES:
Under general supervision, assists the CRTC Research Administrator, managers, and faculty with the following:
Orders scholars’ supplies and equipment.
Provides support for FIS and Marketplace purchasing.
Processes Travel Advances and Expense Reports.
Administers billing for the CRTC re-charge accounts.
Obtains quotes and estimates from internal and external vendors.
Provides support and data for funding decisions and applicant selections.
Assists with onboarding for new scholars, providing budget guidance, financial orientations and processing summer programs’ trainee intake processing.
Serves as AIS and FIS user for all CRTC accounts.
Ensures that human and animal study protocols are obtained for the applicable proposal or awards and compiles delayed onset proposals for submission to NIH.
Assists with internal and external reporting requests, including grant and progress report submissions (data collection, formatting Biosketches and Other Support documents, providing trainee data, and creating training grant data tables).
Works with Research Administrator to monitor and track scholar research expenses and appointments.
Assists with the closure of grant accounts.
Works with scholars, instructors, committee members, and other program coordinators to fulfill the goals and objectives of the training programs and CRTC.
Assists with faculty, scholar, and staff questions.
Generates and maintains documentation for program reference materials, standardized document templates, and distributes resources as needed.
Updates scholar and alumni tracking database.
Organizes and maintains electronic and hard copy files.
Performs other duties as assigned by CRTC Directors and Managers.
Master's degree and three to five years of experience in training grants administration or a related role.
Strong analytical and organizational skills.
Attention to detail and ability to multi-task.
Ability to learn quickly.
Working knowledge of WU accounting and research administration systems - FIS, Marketplace, FOCUS, and similar programs.
Strong knowledge of Microsoft Office Suite – especially Excel.
Ability to work under tight deadlines.
Effective verbal, written and interpersonal communication skills.
Knowledge of grant management.
Ability to interact professionally with diverse groups of faculty, students and staff.
Ability to exercise sound judgment in establishing priorities.
Willingness to work cooperatively as well as independently.
Responsive to change and innovation.
Follow established procedures and maintain very high degree of accuracy, even with interruptions.
Positive attitude and a strong work ethic.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
The hiring range for this position is $21.18 - $26.99 per hour.
Internal Applicant Instruction:
This position is grade G09
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Equivalent of a bachelor’s degree with three years of experience in accounting or a related field or seven years of combined education and related experience.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.