Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. The Program Coordinator will have the following responsibilities
This Program Coordinator provides administrative support for the BRIDGES program of research, led by Dr. C Hendricks Brown in the Department of Psychiatry and Behavioral Sciences.
Responsibilities include providing:
Administrative support to the director and BRIDGES team
Serve as the first contact for BRIDGES via email and phone to coordinate our services both within Northwestern and to broader community
Coordinate meeting scheduling for the director
Responsible for purchases and reimbursements
Provide support for BRIDGES’ communications (e.g., Zoom), and reference management (e.g., ENDNOTE)
Attend BRIDGES budget meetings
Administrative support for the Prevention Science and Methodology Group
Manage and administer the Prevention Science Methodology Group, a group of over 1,000 empirical researchers and methodologist that participate in a weekly series of “virtual” grand rounds during the academic year.
Manage the firstname.lastname@example.org email account, which receives requests from new members as well as posts to be disseminated through the PSMG newsletter
Coordinate the PSMG presentation schedule with the topic chairs
Participates in selection of PSMG presenters
Prepare weekly PSMG announcements and distribute to all members
Prepare analytic reports of the PSMG newsletter, the PSMG presentations, and the overall PSMG network
Prepare PSMG reports to be used in scientific presentations, publications, and yearly progress reports to the National Institute on Drug Abuse (NIDA)
Prepare PSMG content for dissemination on the Ce-PIM website
Collaboration on research projects as needed
Support data collection, documentation, and management
Organize meetings as required using project management or other software
Prepares repots, reviews manuscripts and serve as coauthor as appropriate
The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)
The Prevention Science and Methodology Group (PSMG) is a virtual network of over 1,000 empirical researches and methodologist aimed to advance the field of prevention science and support the implementation of evidence-based programs. In 2017, PSMG received funding from the NIH’s Office of Disease Prevention, through a supplement to the NIDA-funded Center for Prevention Implementation Methodology for Drug Abuse and HIV (Ce-PIM), the expand the reach of PSMG.
Areas of responsibility:
Budget & Financial
Facilities & Safety
Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Acts as liaison to IT to ensure technology systems are properly installed & maintained.
Budgets & Financial
Participates in budget preparation.
Maintains budget & associated analysis & reports.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication, Outreach & Recruitment
Develops coordinated, consistent marketing and brand messages.
Creates state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
Implements corrective actions required as a result of surveys or other indicators.
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit.
Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.
Grants & Contracts
Supports development of proposals; provides administrative guidance for grant preparations including budgets and justifications.
Participates in research activities on selected research projects
Ensures human resources programs, policies, & procedures are implemented & consistently applied.
Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.)
In consultation with management & Central HR, administers HR solutions.
Maintains excellent working relationship with Office of Human Resources.
Manages program/project curriculum, se
Internal Number: 39952
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.