The Division of Extension and Engagement at Oregon State University is seeking a Administrative Office Manager. This is a full-time (1.00 FTE), 12-month, fixed term professional faculty position. This Administrative Office Manager will serve the OSU Extension Union County Office. The office location will be La Grande, Oregon. Reappointment is at the discretion of the Eastern Regional Director.
The Division of Extension and Engagement (Division) at Oregon State University (OSU) enhances access to enrichment and problem solving through the reciprocal relationships for the exchange of knowledge and resources in partnership with individuals, communities, business, industries, government, and educational institutions. The Division has two core units: OSU Extension Service and the Professional & Continuing Education. These core units are aligned under the leadership of the Vice Provost for Extension and Engagement.
The Extension Service engages the people of Oregon with research-based knowledge and education that strengthen communities and economies, sustain natural resources, and promote healthy families and individuals. The Extension Service has a presence in each of the Oregon's 36 counties and Confederated Tribes of Warm Springs.
The Administrative Office Manager position is crucial to the day-to-day operations of the OSU Extension Union County Office and its role in the University. As a team member of the OSU Extension Union County Office, this individual will be responsible to ensure the smooth and efficient completion of all activities required for effective administrative support. This position provides executive support for the office and the Regional Director (RD) for human resources, general administration & management, fiscal activities, facilities, regulatory compliance, risk management aspects, and other services integral to the OSU Extension Union County Office and the Region. The position will provide supervision and direction for assigned staff.
The Administrative Office Manager must be knowledgeable about all facets of the OSU Extension Union County Office and Regional activities and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.
The Administrative Office Manager must manage operations by deciding independently on appropriate actions and reporting those decision results to the RD as appropriate. This individual works with personnel at all levels of the University to determine the applicable policies, standards, rules, and procedures for operational activities and consistently and efficiently applies them appropriately. In addition, this person is responsible to develop strong, positive local relationships with county governments, elected and appointed county/state/federal officials, and local stakeholders.
Commitment to Inclusive Excellence: Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will serve as the local contact for the Extension's civil rights program which includes working with the Extension Service's Diversity, Equity, and Inclusion Unit to achieve internal compliance.
Please visit the following webpages for more information on our commitment to inclusive excellence: OSU Extension Service https://extension.oregonstate.edu/about/diversity-equity-inclusion OSU Moving Forward Together https://leadership.oregonstate.edu/president/moving-forward-together
Typically requires Bachelor's Degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience.
BA/BS in a related field, or a demonstrated three (3) years relevant experience providing administrative and fiscal/accounting management to a program or office.
The administrative support and personnel management may include demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
The fiscal/accounting management may include budgeting, reconciling, accounts payable/receivable, and property management.
Ability to maintain the strictest confidentiality.
Ability to work independently with minimal supervision.
Ability to make independent decisions and recommendations that align with policies, and ability to serve as a resource person.
Demonstrated excellent verbal and written communication skills.
Ability to supervise and manage staff.
Excellent customer service skills and demonstrated interpersonal skills to work as a collaborative member of a team.
Demonstrated experience with budgets.
Demonstrated experience in organization, decision-making, and problem-solving skills.
Proficient in the use of computers including applications for word processing, Microsoft Excel or comparable software, electronic mail and scheduling.
A commitment to promote and enhance diversity and inclusion; and ability to interact with others with broad and diverse backgrounds.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Travel is necessary due to the combination of office and field work. This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University policy 05-030 et seq.
Travel will be necessary to support daily operations.
Additional Salary Information: Salary is commensurate with education, training and experience
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.