Reporting jointly to the Associate Managing Director for Unit and Faculty Support and the Technology and Operations Management Unit Head, the Unit Coordinator provides high-level administrative support to the Unit Head, and to the unit's projects and activities.
The Unit Coordinator, Technology and Operations Management (TOM) performs the following functions:
Works with faculty to ensure smooth delivery of first year, required course, and provides direct course delivery support including logistics for complex exercises and simulations.
Manages the administrative process for faculty recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.
Organizes and plans logistics for seminars series, research conferences, and other unit events.
Assists with the administrative process for doctoral recruiting.
Other unit responsibilities:
Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.
Assists Unit Head with process for multi-year unit faculty assignment planning.
Keeps current on HBS/University initiatives; is information source on activities of faculty, unit, HBS and is unit's liaison with internal and external contacts.
Assists with identifying administrative support workload balance needs within unit.
Manages unit calendar, budget; assists with unit space planning.
Manages unit web presence, maintains files/archives.
Performs broad range of desktop publishing, writing, editing, and technology support functions.
Handles complex, confidential materials.
May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.
Please note: this is a two-year term appointment with the possibility of renewal.
During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.
A cover letter is required to be considered for this opportunity.
When uploading your resume, please include your cover letter as one upload in the system.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture at https://www.hbs.edu/employment/ .
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Minimum 5 years of experience with 3 years high level administrative support experience required.
Demonstrated ability to exercise sound judgment in a variety of situations.
Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines.
Proficiency with web-based technology, Microsoft Word, PowerPoint, Excel, Adobe, Zoom, and Microsoft Teams.
Ability to learn, teach new software and stay current with various technologies.
Ability to develop an understanding of and stay up-to-date on the academic research of the unit.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53153BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.