Reporting to the Assistant Director, Academic Liaison and Special Collections, the Digital Archivist leads the continuing development of the Archives’ digital program, employing professional standards to establish and implement policies and procedures for the management of born-digital and digitized materials, which include university records and manuscript collections acquired by the Sheridan Libraries’ Special Collections department. The role also oversees the Electronic Theses and Dissertation (ETD) program, including designing workflows, assisting in policy oversight, and supervising the work of the ETD assistant.
Specific duties & responsibilities:
Digital archives responsibilities (80%)
Manages the lifecycle of born digital and digitized university records and personal papers by creating, documenting, and implementing workflows for transferring, describing, processing, preserving, and providing access to these materials that accord with best practices and professional standards.
Provides guidance to curators and donors on the preservation and transfer of born-digital and digitized personal papers, and develops procedures for arranging and describing these materials
Analyzes born-digital content for the presence of personally identifiable information and other confidential and sensitive information; redact and otherwise restrict access to this information; and train staff to perform these activities
Cross-trains members of the Archives Team on workflows relating to born-digital materials, including digital archives management and digital preservation.
Collaborates with Archives Team on accessioning and processing collections, and the development of processing guidelines and best practices.
Manages the Sheridan Libraries’ Electronic Theses and Dissertations (ETDs) program, including developing, refining, and documenting workflows and policies related to the submission, formatting, and ongoing management of ETDs; provides guidance to students and school and academic departmental administrators across all Johns Hopkins schools related to ETDs; supervises the day-to-day work of the ETD assistant; and works with the Library Applications Group (LAG) to ingest ETDs into the institutional repository to provide access.
Manages the Special Collections department’s web archiving program, including creating and monitoring web crawls, performing quality control checks and supervising others in quality control checks, and creating descriptive metadata for web content that accords with professional standards
Works with Library and University IT to ingest born-digital and digitized materials into library-controlled preservation storage; collaborates with them to develop a repository for preserving and managing born-digital materials; and advises on software and hardware issues related to digital tools
Assists in development and management of grants and other fundraising activities related to born-digital materials
Represents the Libraries on relevant internal and external committees
Stays abreast of trends and developments impacting the profession
Collections management responsibilities (20%)
Communicates with campus offices to transfer university records of enduring value in digital form to the Archives’ custody, and creates accession records for the material
Establishes records retention guidelines for university records in digital form
Advises on collection development strategies for university records in digital form
Develops scripts, open documentation, and workflows to contribute to and assist in managing one or more applications utilized by the unit
Minimum qualifications (mandatory):
MLS from an ALA-accredited library school or an advanced related degree required
Three years’ professional library experience
Experience in an archives or special collections department in a research library or similar setting
Knowledge of strategies developed or adopted by the archival community for managing born-digital archival material
Experience with tools and software used to capture, manage, and deliver born-digital records, including web archiving activities and tools
Experience transferring content from legacy media such as hard drives, floppy disks and zip disks, including creating disk images
A high degree of technical facility, experience working in command line interfaces, and the demonstrated ability to learn new technical skills through research and self-study
Experience supervising and/or mentoring other employees
Experience accessioning or processing archival and manuscript materials, either analog or born-digital
Knowledge of relevant standards for archival description and preservation including DACS, EAD, EAC-CPF, and PREMIS, and familiarity with other metadata standards
Familiarity with MPLP and Accessioning-As-Processing methodologies
Exemplary goal-orientation and self-management abilities
An attitude of energy, initiative, innovation, drive, and team-orientation
Advanced cultural competency that demonstrates an interest in participating in and leading discussions, initiatives, and collection development activities that reflect diversity and inclusion issues relevant to students, faculty, staff, and the community.
Demonstrated ability to work effectively in a technologically sophisticated and rapidly changing environment
Demonstrated ability to establish and maintain cooperative working relationships
Outward-facing, user-centered service orientation
Experience with XSLT, Xpath, Xquery and one or more general scripting languages such as Python, Bash or Perl
Experience with MODS
Experience with archival collections management tools such as Archivists’ Toolkit and ArchivesSpace
Experience implementing MPLP-influenced or Accessioning-As-Processing workflows
Any specific physical requirements for the job: Ability to lift 40 lb boxes
Supervisory responsibility (indicate the number and type of persons supervised by incumbent): 1 casual employee
Classified Title: Librarian III Working Title: Digital Archivist Role/Level/Range: ATP/04/PD Starting Salary Range: $59,280 - $81,435 annually Employee group: Full Time Schedule: Monday-Friday, 8:30 am to 5 pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10000072-Scholarly Resources &Special Collections Personnel area: Libraries
The successful candidate(s) for this position will be subject to a pre-employment background check.
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