The Administrator has overall administrative, financial and operational responsibility and oversight of the Stem Cell Institute and the department of Systems and Computational Biology including budgeting, grant management, human resources, daily office operations and strategic planning. S/he will also play a critical role in establishing policies and procedures for the Institute and for its core facilities that are developed to support expanded stem cell research and training. S/he will also be responsible for oversight of the Price Center.
Stem Cell Institute & Systems and Computational Biology Responsibilities:
Collaborate with the Institute Director and other faculty to develop a strategic plan and to develop and implement a system to monitor and document progress according to the plan;
Work with Institute Director to plan and implement faculty recruitment. Write and place advertisements.
Oversee the search process for new faculty within the Institute and the department; including finances and space allocation
Coordinate new faculty relocation and smooth transition to Einstein.
Collaborate with Departmental Administrators relative to the Institute & the Department faculty members
Approve Purchase orders, check requests, work orders etc.
Work with the Institute Director, Faculty, Departmental Administrators and others as relevant to develop yearly budgets for the Institute and the Department
Manage the Institutes and departments operational budget;
Work with faculty to develop annual budgets for program cores and projects, based on funds awarded, and assist faculty in managing those funds efficiently;
Manage grants and contracts for the department, including pre- and post-award of grant applications for each faculty member.
Plan for events and projects within the confines of the budget;
Track and monitor all Institute funds, including institutional funds and grant awards. Provide quarterly reports to Director showing actual vs. budgeted expenditures;
Assist faculty with grant proposal submissions to federal agencies and private foundations, which includes developing budgets and working to ensure proposals are prepared, approved and submitted in a timely manner;
Collaborate with Finance and Grant accounting staff to resolve all financial issues as they arise.
Initiate the development of Institute policies and procedures that are consistent with those of the institution and oversee the uniform implementation of these policies and procedures. Keep current on institutional and departmental policies and procedures and attend relevant trainings as necessary;
Responsible for the recruitment and supervision of administrative support staff for both the Institute and the department of Systems and Computational Biology;
Submit Kronos time cards and monitor departmental time.
Assist the institute Director and other faculty in hiring project staff (including postdocs and students) and act as a liaison to Human Resources for all Institute and department hiring;
Plan and manage the implementation of Division related meetings and events, including academic and community events. Identify appropriate venues as well as overseeing travel arrangements, registration, refreshments, the distribution of materials and expense reimbursements;
Coordinate and attend Institute staff meetings;
Work with designated individuals to develop and maintain content for the Institutes Programs website;
Collaborate with faculty and staff to develop a yearly Institute newsletter; identify appropriate audiences. Produce and distribute the newsletter.
Track, and alert faculty to, new and relevant federal and foundation funding announcements as well as relevant upcoming conferences;
Track grant proposals and abstract deadlines.
Advise staff on all relevant guidelines, including payroll, visas, etc.
Price Center Responsibilities:
Manage day-to-day coordination of the occupancy of the building.
Conference room scheduling (25Live) - oversees the scheduling of 15 conference rooms along with the assistant.
Serve as liaison among occupants of the building and various supporting departments/functions, as well with the departmental administrators and central administration. This includes collaborating with Housekeeping, Engineering and IT for the needs of the building and conference rooms.
Assume direct and ongoing responsibility for the centralized scientific support functions of the building, including glass wash facility, common equipment rooms, etc., Manage public and common areas in the building. This includes: glass wash facility and building-wide commonly used autoclaves; copier machines; dark rooms; dry ice; annual and monthly billing for glass wash facility, dry ice, CO2; maintain kitchenette equipment-microwaves, refrigerator, water coolers; building lockers; common freezer room in basement (and monitor emergency freezers)
Financial monitoring of Price operating budget, ordering of supplies and service contracts of shared building equipment
Supervise support staff.
Internal Number: 2020-13121
About Albert Einstein College of Medicine
Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, e...mploying Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.