Reporting to Director of Administration, Senior Research and Financial Administrator (SRFA) provides pre- and post-award grants and general faculty financial management for the Department of Statistics.
Pre-award grants management responsibilities include reviewing funding opportunity announcements and working with faculty and scholars to prepare and submit proposals to federal and non-federal funding agencies; develop budgets, budget justifications, and administrative documents, review program announcements/solicitations and Harvard and sponsor policies to ensure that proposals conform with agency guidelines and format requirements, review contracts and grant terms and advise faculty on project administration. Resolve all non-technical issues during the agency review and approval processes. Complete and submit proposals. Confer and collaborate with Research Administrative Services (FAS RAS) and Office for Sponsored Programs (OSP) to ensure compliance with FAS, University, and sponsor requirements/regulations and deadlines.
Post-award responsibilities include uploading budgets and interpreting financial and business terms of sponsored agreements and financial management of active awards (~$7.5 million obligated). SRFA is principal source of information and guidance about fiscal policies and procedures; interprets financial terms of sponsored agreements, reviews allowability and allocability of expenses, approves all financial transactions on faculty sponsored and non-sponsored accounts, and prepares/submits correcting and year-end accrual journal transactions. Perform timely financial analysis and provide faculty members with regular updates for each of their awards and accounts. Upload budgets, track deadlines and schedule financial and non-financial reports. Processes invoices for subcontracts and prepare invoices on behalf of faculty (e.g., reimbursement for payroll transactions or equipment usage). Support faculty in their submission of progress and continuation reports. Provide regular updates on subawards, projected expenses, etc. to Research Administration Services (RAS) as requested. Identify and address issues that may arise during all phases of sponsored award cycle up to and including account closeout. SRFA serves as department's effort coordinator. Work with the Institutional Review Board (IRB) office and Research Computing to maintain research compliance with sponsor requirements and university policy (e.g., prepare and submit IRB approval or waiver requests and data use agreements on behalf of faculty). Assist with creation of data use agreements and follow through with required approvals.
SRFA may also support departmental financial administration; monitor and approve financial transactions on departmental, faculty designated (e.g., start-up), restricted gift, endowment, and other funds. Provide functional guidance to and informal supervision of financial staff assistant who prepares transactions (payments and reimbursements) charged to faculty accounts. SRFA may also manage research appointments and payrolls for students and postdoctoral fellows, initiating corrective actions when needed.
To be considered for this position, cover letter and resume are required.
Harvard University will not provide visa sponsorship for this position.
All formal offers will be made by FAS Human Resources.
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
Three years of experience managing grants (both pre- and post-award) in an academic research environment is required.
Bachelor's degree in finance or accounting is preferred.
Demonstrated experience with federal research financial policies and regulations, OMB circulars and guidance, and with external sponsored requirements and systems for submitting or reviewing proposals (e.g., grants.gov, eRA Commons, and Fastlane) is required.
Intermediate to advanced software proficiency, especially Excel, and financial skills (budgeting, reporting, accounting, A/P, and A/R) are also required.
Excellent interpersonal written and verbal communication skills and demonstrated problem solving, judgement, and critical thinking skills are essential.
Experience with Oracle financial and reporting systems are strongly preferred.
The ideal candidate is capable of working independently as key member of a small administrative team in a fast-paced environment with multiple competing deadlines.
Must be able to prioritize projects and tasks, troubleshoot, take initiative, and handle confidential information.
Demonstrated commitment to customer services and flexibility in assuming responsibilities are essential.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52928BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.