The Manager of Facilities Asset Management manages the life cycle and economic value of all university facility assets and ensures data validity for thousands of pieces of equipment, properties, systems, and building components retained within the Facilities’ Computerized Maintenance Management System (CMMS) as well as other historical and test data information on equipment and/or systems. The Manager, Facilities Asset Management not only oversees the Facilities asset database, but space inventory data and drawing sets, and other relevant facility and infrastructure data. This position performs business analytics, business case and return on investment analysis to support recommendations to the facilities executive leadership team, and is a key player in developing long-range and capital planning of building assets.
Duties & Essential Job Functions:
1. Manages the Facilities CMMS asset database and customization of reports, inquiries, and analytics to assess life cycle or end of useful life of equipment. 2. Works with each business line to support budget spend for capital renewal, five year & long-term capital plans, operational support, and/or deferred maintenance. 3. Provides reporting for key performance indicators (KPIs), operational initiatives, and University capital. 4. Builds, develops, and maintains custom online reports within the CMMS environment for use by various facility departments, and includes, but not limited to use of SQL, TABLEAU, BIRT, etc. 5. Develops reports, queries, and spreadsheets that identify and monitor assets in an understandable and organized manner. 6. Analyzes maintenance/repair data, test data, and preventative maintenance records to improve systems efficiencies and forecast replacement or continued repairs. 7. Analyzes all data sets and performs cost analysis methods such as Life Cycle Cost Method, Pay-Back Period Method, Total Life Average Method, Annual Cost Method, Present Worth or Modified Present Worth Method, and/or Rate of Return Method to forecast and develop long term budget spends. 8. Assesses depreciation or salvage value and works with business line to facilitate sale or disposal of asset. 9. Coordinates asset data collection and conversion for legacy assets, new construction and renovations and imports that data into the Facilities’ CMMS. 10. Works closely with Facilities’ internal staff and Assistant Director of IT & Enterprise Systems to assign bar or QR code tags to assets and imports that asset data into the Facilities’ CMMS. 11. Coordinates with Facilities Planning and Construction to obtain asset additions, deletions and revisions; coordinates with department heads and supervisors of the various shops when assets are replaced. 12. Develops a management structure of personnel needed to maintain a successful asset management program that focuses on various roles and responsibilities. 13. Determines methods, procedures, and training needed to have assets associated with every phase of a work order within the CMMS. 14. Develops data collection processes during facility condition assessments. 15. Manages and oversees the Computer Aided Design (CAD) systems and Geographical Information Systems (GIS) and is responsible for developing processes that integrates these systems. 16. Manages space inventory data and is responsible for updates, field verification, and periodic data & field audits. 17. Creates new, updates existing, and archives outdated drawings or “As Builts”. 18. Ensures perpetual care of drawings and develops and manages conversion to electronic filing system. 19. Evaluates the effectiveness of existing systems, modules, and features and institutes revised processes or workflow as needed. 20. Works closely with Facilities’ internal staff and the Assistant Director of IT & Enterprise Systems to develop reports and trends within Facilities’ CMMS and acquires data sets from the Building Automation System to facilitate asset data analytics. 21. Responds to internal and external inquiries related to asset data analysis. 22. Maintains a working knowledge of TCU’s applications and system integration and is able to understand changes in order to anticipate cross-system impacts at the University level, and work with Facilities leadership to mitigate risk and optimize business processes. 23. Assigns responsibilities, reviews work, provides training, gives performance feedback and prepares performance evaluations. 24. Performs other related duties as assigned.
Required Education & Experience:
• Bachelor’s degree in Management of Information Systems or other computer related field of study and five years of increasing responsibility in facility or plant operations. OR • High School Diploma and nine years of increasing responsibility in facility of plant operations.
Preferred Education & Experience:
• Masters of Business Administration (MBA). • Experience with facility maintenance/construction practices and terminology. • Experience with business analysis. • Experience with Computerized Maintenance Management Systems.
• Professional Engineer • Certified Facility Manager • OSHA 10 or 30
Knowledge, Skills & Abilities:
• Knowledge of facilities operations & maintenance and business operations. • Knowledge of customer service techniques. • Knowledge of and advanced experience in SQL, TABLEAU, BIRT, PeopleSoft, & etc. • Knowledge of web-based applications such as HTML and JAVA. • Knowledge of organization skills and problems solving skills. • Knowledge or and skill in customer service techniques. • Skill in writing/coding queries, report writing, and presenting findings. • Skill in some or all the components of Microsoft Office. • Skill in advanced problem solving. • Skill in organization. • Ability to operate basic office equipment. • Ability to clearly communicate verbally and in writing. • Ability to draft grammatically correct correspondence. • Ability to balance multiple projects simultaneously. • Ability to evaluate and make recommendations to improve operations. • Ability to prioritize, organize and work independently, or as part of a project team, to complete multiple tasks. • Ability to identify potential process and workflow improvements. • Ability to derive insight from large amounts of data from diverse sources. • Ability to quickly learn new applications and equipment. • Ability to train staff on best practices of data analysis in admissions systems (i.e., training on query and report building).
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information. • Able to speak (enunciate) clearly in conversation and general communication. • Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. • Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. • Lifting and moving objects and equipment up to 25 lbs.
• Work is indoors/outdoors and mostly sedentary and is subject to schedule changes and/or variable work hours or work remotely. • There are no harmful environmental conditions present for this job except those condition encountered in facilities equipment space. • The noise level in this work environment is usually moderate except those noise levels encountered in facilities equipment space.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
Internal Number: 496732
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