Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine.
The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The UWMC Perioperative Services Department has an outstanding opportunity for a FULL-TIME PROGRAM OPERATIONS ANALYST(Day Shifts) for the OR Implant Rooms. Under general direction of the Business Manager, the Program Operations Analyst assists with resource map management, daily operations, and data analyses to achieve financial goals and enhance operational efficiency of the Operating Room. This position involves daily use of Microsoft Office, EPIC, HEMM, TrackCore, RASMAS, HSM, McKesson, PHS, Surgical Whiteboard, HBI, financial reporting tools, and network share, and oversees regulatory responsibilities such as tissue tracking, product recalls, IRB regulation for clinical trials. The Program Operations Analyst will assist the department with resource management for both the UW Medical Center Montlake and Northwest campuses, in addition to operational efficiency at Montlake campus to fulfill financial goals and enhance patient care.
Resource Map Management – Montlake and Northwest Campuses: • Maintain, update, and create resource maps in EPIC for both Montlake and NW campuses. • Run utilization data of items on resource maps to recommend changes for cost reduction, and product standardization. • Perform periodic review of resource maps for standardization opportunity. • Collaborate with surgeons, RN3s, departmental managers, and Supply Chain to ensure that products on resource maps are rigorously reviewed to optimize costs and promote efficiencies. • Work closely with Perioperative Leadership in obtaining information/planning for new products/technology; facilitating the • introduction of new equipment/supplies and integrates the information onto resource maps.
Business and Operational Functions - Montlake Campus: • Assist the Business Manager in processing new product requests and conducts their cost analyses. • Coordinate evaluations of new equipment, instrument, implants, and supplies. • Assist with implementation of new product approvals by working with RN3s, Inventory Coordinators, Implant Coordinators, and Consignment Specialist. • Use technology to modernize and enhance processes of the Implant Room and the OR. Maintain the Implant Room's Intranet. • Assist with developing policies & procedures to assure effective operations. Develop written instructional manuals for processes. • Work with Perioperative Leadership to develop, implement, and maintain systems and processes to improve operational efficiency, reduce operating cost, avoid wastes, and fulfill regulatory compliance. • Orchestrate and implement processes to improve clinical and organizational outcome. • Understand daily operations of the Implant Room and Inventory Coordinators in order to effectively suggests process improvement. • Provide shift coverage for the Implant Coordinators if absolutely needed. • Other duties as assigned.
Financial Management – Montlake Campus: • Provide input and recommendations for cost savings associated with surgical resource maps and implant inventory. • Accountable for monitoring supply usage for surgical resource maps to reduce waste and returns. • Assist with cost containment and cost savings opportunities for all service line resource maps. • Work with stakeholders to strategically plan and implement cost savings initiatives and report on progress. • Collaborate with Perioperative Leadership to establish short and long-term departmental goals that align with the organization’s mission, vision, values, and strategic goals. • Perform analytic projects as assigned by the Business Manager. • Review various HEMM inventory reports to assess general inventory healthy, identify slow moving product, and improve/establish accuracy of par levels for implants.
Regulatory Management – Montlake Campus: • Ensure tissue tracking compliance by running daily reports of TrackCore, EPIC, and HSM. • Work with RNs and Implant Coordinators to resolve tissue tracking inconsistency, non-compliant issues, and inventory errors. • Obtain and update regulatory compliance documents for tissues and synthetic products in accordance to the Joint Commission standards. • Ensure clinical trials have all required regulatory paperwork. • Serve as coordinator for product recalls via RASMAS. • Maintain a safe environment, identify, and report all safety issues to the appropriate personnel. • Use UWMC policy and procedures, reference manuals, and qualified resources for guidance.
DESIRED: • Technical skills related to hardware, software, and networking. • Familiar with HSM, HEMM, SQL Report, EPIC, and various medical software/application.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.