This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 12/01/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/08/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.
The Department of Medicine at UC San Diego is a leading center for research, teaching and clinical care. The Department houses approximately 20 divisions. With nearly 470 full-time faculty members and over 100 academic researchers, the Department of Medicine is the largest of the departments in the University of California, San Diego School of Medicine.
The Department spends approximately $130 million in sponsored research dollars per year and manages a wide range of award types from a variety of agencies. Current sponsored research activity includes approximately 500 active awards including R01s, Training Grants, PPG/SCORE/Center Grants, NIH Contracts, Fellowships, PA/IPA's, Foundation accounts, State grants, Lab Service Agreements, clinical trials, recharge facilities and other individual private sponsor and other awards.
Under the supervision of the Assistant Director--Sponsored Projects Office, the incumbent will assist with providing extramural funds financial analysis and fiscal management for an assigned group of faculty. The assignments will cover both pre- and post-award and carry up to approximately $8 million in sponsored project funding sources. In collaboration with Research Administrators on the team, the incumbent will assist with the management of a portfolio that involves multiple PIs, multiple funding sources (Federal, State, private grants including program projects; contracts, gifts, clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers). Work with numerous different agencies to include, but not limited to NIH, DOD, AHA as well as state and county agencies and private funding. This position will provide financial reporting and analysis of revenue and expenditures. Identify problem areas, formulate alternative solutions and make recommendations for a wide variety of financial and administrative issues. Utilize standardized procedures and automated systems to create a variety of internal reports and validation of data for management use.
As the business needs of the Sponsored Research area change, individuals may specialize in a specific area and assignments are considered flexible. This is a succession planning position developed to provide a developmental path for those interested in pursuing a career in research administration and university finance. Incumbents hired into this position are expected to have some theoretical knowledge, but limited experience in the area of fund management.
In the pre-award capacity with general supervision, this position will develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as Personnel Agreements with the VA hospital and their partners in order to fully support the work of the faculty within the Department of Medicine. Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
Bachelor's Degree in related area and/or equivalent experience/training.
Two (2+) or more years of research grant/fund management or financial experience.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to perform moderately complex financial analysis and customized reporting. Experience analyzing expenditures, recognizing trends in order to support budget adjustments. Ability to manage a high volume of transactions.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.