A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Government Relations Office has a meaningful and rewarding opportunity for an executive administrative assistant. This position will support the Government Relations Officer for Michigan Medicine. Candidates must exercise considerable discretion, independent discernment, and possess highly developed interpersonal and communication skills, along with a dedication to service excellence.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
Works in conjunction with various departments to schedule meetings and appropriately prioritize complicated and meaningful schedules; responding to frequent changes in schedules; screening the purpose of meeting requests; setting priorities when there is a conflict; obtaining information regarding the meeting and providing Government Relations Officer with background and meeting materials
Oversee travel as directed; prepare all necessary paperwork, itineraries, process p-card expenses and expense reports
Assist with various correspondence, including those of a sensitive nature
Assist in preparation and editing of presentation materials
Maintain good rapport with Lansing and Washington DC consults
Review monthly budget and ensure accurate charges and payments
Manage purchase orders for consultants
Submit all State and Federal lobby reports (quarterly, bi-annual, and tri-annual)
Provide historical reference by developing and maintaining record keeping and filing systems relating to projects and documents
Provide support for patients requesting our assistance with any aspect of service, including camus, medical or billing with thourough follow-through
Special projects as directed
Partner with other offices of the EVPMA
Bachelor’s Degree or equivalent combination of education and experience.
More than 5 years of progressively responsible office experience.
Strong communication and excellent interpersonal skills, including a professional demeanor, excellent knowledge of grammar and business correspondence.
Possess advanced knowledge and demonstrated proficiency with Microsoft Office products including Word, Excel, Outlook and PowerPoint.
Strong analytical and critical thinking skills.
Demonstrated ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion. Must maintain strict confidentiality in performing duties.
Good problem solving skills.
Initiative, flexibility and creativity.
Excellent organizational skills including the ability to manage multiple projects.
Ability to work independently and as a collaborative team member.
Experience interacting with executive level and or other high-level administrators.
Demonstrate existing comprehensive knowledge of the University of Michigan and Michigan Medicine organizational structure, culture, operations and procedures or the ability to quickly learn this information.
Commitment to ongoing professional development.
Must effectively communicate with State, Federal and Executive Offices in Lansing and Washington, DC, and with consulting firms in Lansing on a daily basis.
Must communicate with patients with regard to medical appointments and complaints.
Ability to partner and collaborate with other offices within the EVPMA
Previous experience in the UM Health System highly desired.
Demonstrated knowledge of presentation preparation in Microsoft PowerPoint and Excel.
Familiarity with Adobe Acrobat for creating combined pdfs of meeting materials.
Experience with Concur and confidential information. Reasonable knowledge of medical terminology.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 191672
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.