Associate Director Business Auxiliary Services Systems - Procurement, Contracting & Payment Services 15939
The Department of Procurement, Contracting, and Payment Services at West Virginia University is seeking applications for an Associate Director Business Auxiliary Services Systems. This position directs and oversees the Auxiliary Business Services Systems ("ABS Systems") team . The incumbent will be r esponsible for the development and execu tion of strateg ies and policies related to all Auxiliary Business Services S ystems as required. This position m anages internal and external s takeholder relationships to ensure the greatest value for the University .
In order to be successful in this position, the ideal candidate:
Directs development and execution of the University's ABS Systems including but not limited to procurement-systems, facilities systems and related systems strategy development and implementation :
Directs a nd oversees s trat egic planning (potential projects , proc ess , procedural , p o li cy changes, team dire c tives & initiatives) of ABS systems.
Establishes effective ABS S ystems s trategie s.
Analyzes , documents, and pr esents comp le x system data to s takeho ld ers / exec utiv es.
Structures, prepares and presents compelling insightful presentations to all le vels of th e organization-ability to tailor message to the audience. Prepare s business case, cost/be nefit and benefit realization analyses.
Directs continuous process improvement efforts.
Develops and m a intains the department's financial system control polici es and ensures they are followed.
Demonstrates ability to id ent ify co ntrol risks and develop / implement/risk mitigation measures when necessary.
Dire c ts ABS Svstems ope rational support:
Coo rdina tes the implementation and ongoing management of ABS S ystems with i n v ari o us financial systems and eprocurement tool s . Serves as the primary contact for any related sys t ems and inte rfac es. This invol ves being the primary contact for the University's technical staff on issues, interfaces, testi n g, etc.
Provides recommendati o ns for and oversees ABS S ystem enha n cements, updates and upgrades.
Serves as the University's sub je ct matter expert on ABS Systems . Effectively comm unicat es and collaborates with business uni ts on moderate to complex system initiative s.
Manages internal and external s takeh older relationships, including communicating and educa ting stake holder s abo ut payment policies and procedures , troubleshooting issues, training, actively soliciting system feedback and managing ve nd or relationships.
Manages the technical interfaces between any ABS Systems and the State's and University's financial system.
Routinely and effectively works with senior/executive level staff to re solve system i ss ue s.
Staff Management and Development:
Ensures staff compliance with univer s ity policies and procedures.
Manages assigned s taff by se tting expectations, assessing performance, and ensuring that day - to-day operations and assigned ta sks are completed on time and with high level o f quality and accuracy.
Pr ovides guidance, coaching, and input to s t aff.
Int erviews and selects staff.
Leads staff development th roug h mentoring and performance management proce sses. Actively participates in and sup ports departmental employee de velopmen t programs.
Demonstrates excellent executive presence.
Bachelor ' s degree in IT/Business/Finance or related field is requir ed. Master's degree is preferred.
Five (5) years of f un c tional experience in automate d financial sys tems.
Demonstrated expertise in information systems .
Ability to manage change throughout a large organization.
Advanced knowledge of financial applications/systems, including automated ERP systems (Oracle preferred).
Advanced knowledge of e- pr ocuremen t and business systems.
Ability to engage , educate and support internal customers, staff and business units.
Excellent and effec ti ve troubleshooting skills and apply critical and analytical thinking concepts to work assignments and to resolve issues.
Excellent initiative, attention to detail, organizational , and prioritization skills .
Ability to excel in a fast-paced environment , and to multi-task.
Demonstrated experience with process improvements .
Strong oral and written communication skills . Must be able to communicate clearly with customers, vendors and other business contacts.
Strong analytical ability.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/ .
West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Nov 20, 2020
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 216823
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.