At BCH, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Precision Vaccines Program (PVP) team and discover how your talents can change lives.
The PVP is a platform to enhance collaboration between academia, government and industry to develop next generation vaccines for vulnerable populations. The AA will support the PVP Program Director by managing his calendar, assisting with a range of projects, and periodically maintaining the lab office.
The Administrative Associate III will be responsible for:
Assisting Supervisor with special projects and preparation of complex reports and documents.
Transcribing and typing correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology from recorded dictation or rough draft. Prepares documents requiring stylized formats and lettering or graphics. Proofreads and edits materials for grammar, punctuation and spelling.
Answering, screening and routing calls and greeting and directing visitors and staff. Receives, screens and drafts responses to correspondence.
Scheduling appointments and meetings and maintains calendars for physician/supervisor(s). Reserves meeting locations, orders supplies and equipment and prepares agenda and materials. Prepares travel arrangements. Assists in organizing and scheduling conferences, seminars and other programs or events.
Maintaining files, recording and databases. Enters information into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information.
Monitoring and maintaining office equipment and supply inventory. Reorders office supplies and requests equipment repair services. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicates with hospital support service departments to request needed services.
Preparing, routing, and tracking administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicates with hospital departments to resolve delays and errors.
Serving as a resource on departmental policies and procedures and provides assistance in resolving administrative issues. Trains and orients new personnel.
To qualify, you must have:
Work requires a high school level of educational development and two years of administrative experience.
Work requires an in-depth knowledge and understanding of the department and hospital programs, policies, procedures and information related to his/her functions and services.
Work requires initiative in improving operations within area/department, and the ability to assists in implementing changes.
Work requires the ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.
BCH offers competitive compensation and unmatched benefits.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3104271
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.