The Business Administrator II & Executive Assistant, under general supervision, manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.
-Serves as an approver and back-up signer of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls unit expenditures plan within budget guidelines and makes projections. Develops annual budget documents for approval.
-Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Develops and recommends policies, procedures, and guidelines. Develops and approves schedules, priorities and standards for achieving goals. May serve as an office manager. Coordinates and evaluates business function, division, or department activities.
-Manages annual fiscal year closing activities. Resolves operational and procedural financial problems. Prepares and analyzes business reports, such as affirmative action reports and space allocation reports. Manages allocations and reporting. Performs analyses of resource allocations and operating fund requirements.
-Manages cash handling activities and unit capital equipment purchasing. Serves as accountability property officer. Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Manages maintenance of unit business files.
-Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative and fiscal procedures. Conducts surveys of customer needs and satisfaction. May coordinate donor gift and recognition activities. Conducts special investigations, program analysis, and research studies.
-Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.
-Serves as a resource to principal investigator(s) for grant development, administration, and reporting.
-Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolves staff conflicts.
Education and Experience:
-Bachelorâ™s degree or equivalent combination of education and experience. -Six years of related experience in general office, accounting, or personnel operations.
Knowledge, Skills and Abilities: -Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. -Ability to multitask and work cooperatively with others.
Please make sure to provide the following documents:
1) Online Application
2) Cover Letter to include three professional references
For detailed instructions on how to apply for any position on our website, please use the following link:
Internal Number: R-034121
About Texas A&M University - San Antonio
Texas A&M-San Antonio provides affordable higher education opportunities to students from over 30 counties in the surrounding South Texas region, and has graduated over 5,000 students who are career-ready in a variety of in-demand fields such as education, business, information technology and cyber security, criminology and biology.