Under the general direction of the Head of Data Management Services and following established procedures, the Data Management Assistant performs a broad range of complex acquisitions and bibliographic data management tasks and works in cooperation with staff across all Library Technical Services units and the Collection Support department on data management matters related to their operations. The Data Management Assistant is responsible for timely and accurate processing of acquisitions and bibliographic data from multiple vendor sources; collecting statistics; reporting on data integrity and unit activities; and maintaining bibliographic, holdings, and item data according to unit priorities and procedures. May hire, train, plan, and direct the work of student employees in a range of routine library tasks.
Work Schedule: 37.5 hours per week; Must be able to work core hours, Monday-Friday, between 9:00 a.m. â“ 3:00 p.m.; Schedule set upon successful hire.
Retrieve, process, and import acquisitions and bibliographic data for orders, invoices, electronic resources, and other resources according to locally established procedures.
Prepare and implement the import, export, and deletion of bibliographic and authority data as required.
Edit bibliographic, holdings, and item records individually or in batch in the OLE system and/or with batch editing software.
Manage files on local server and desktop computer, including archiving where appropriate and removing obsolete/temporary data.
Maintain activity logs and statistics for data processing and batch loading activities.
Maintain procedural documentation in collaboration with unit head.
Ensure that data is structured according to national and local standards in OLE and is accurately represented in the public VuFind system as a part of quality control.
Resolve problems as appropriate or refer to Head of Data Management Services when issues arise with established procedures, processes, or systems.
Perform ad hoc data maintenance and enhancement activities, test new and revised procedures, and test system updates as required.
Participate in other unit or departmental activities or professional development as required.
Ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly required.
Ability to exercise independent judgment to reach logical conclusions required.
Analytical skills required.
Organizational skills required.
Ability to communicate effectively and with influence, orally and in writing required.
Ability to sustain close attention to detail over long stretches of time required.
Ability to interpret complex instructions required.
Ability to recognize problems, and exercise judgment on when to resolve or refer required.
Ability to be flexible and adapt readily to changes in technology and workflow required.
Ability to document activities and procedures required.
Ability to conceptualize, plan, and execute a range of projects required.
Education, Experience, and Certifications:
High School Diploma or equivalent required.
Bachelorâ™s Degree preferred.
Two (2) years position-related experience required.
Experience creating, maintaining, and/or managing metadata or other structured data, e.g., manipulating data in an institutional database or managing research data, required.
Experience creating, maintaining, and/or managing MARC data preferred.
Knowledge of library procedures preferred.
Technical Knowledge or Skills:
Familiarity with productivity software required.
Intermediate knowledge of MS Excel or other spreadsheet software required.
Ability to learn and work with a variety of systems and software to perform everyday tasks, including vendor systems and library management systems, required.
Familiarity with SQL or other querying language preferred.
Familiarity with library-specific systems preferred.
Familiarity with open-source software solutions preferred.
Working Conditions and Physical Requirements (if applicable):
Ability to sit for 4 hours or more.
Ability to use computers extensively for 4 hours or more.
Ability to see; must be able to visually focus on electronic material for long periods of time.
Ability to use standard work station and office equipment.
Pay Range:Â $17.63 - $25.81
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR09561
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