Position Overview: The Grants/Contracts Professional 3 will manage an independent workload of grant activity, including proposal and progress report submissions, compliance monitoring, data and file management, and other administrative tasks. This individual will work closely with faculty and other Principal Investigators (PIs), research personnel, department accounting staff, central Sponsored Projects Administration (SPA) staff, and other partners to facilitate proposal and grant activities. This individual will provide expert guidance to PIs and other staff on the preparation, submission, and non-financial post-award management of external and internal funding. As an active member of the RSS team, this individual will assist in creating tools and improving process, along with other pre- and non-financial post-award functions as assigned
Responsibilities: Proposal Preparation and Award Management (75%)
Manage the proposal preparation and submission process from initial development through point of award for an assigned group of investigators including faculty, postdoctoral associates/fellows, graduate students, and other investigators. In addition to standard research grants, this will include preparing complex proposals for federal training grants, career development awards, program project and center-type grants, as well as for unique funding opportunities.
For each proposal submission, responsibilities include: review sponsor’s request for proposals; prepare timelines for submission; prepare budget and administrative portions of the proposal; obtain subaward documentation; finalize all parts of the proposal; prepare Proposal Routing Forms (PRFs); liaise with departmental and collegiate administration and Sponsored Projects Administration (SPA) throughout the submission process; and communicate with the sponsor as needed.
Understand and communicate sponsor and University requirements and/or restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, budget limitations, other sponsor requirements, and award terms. Identify solutions to sponsor restrictions and ensure final proposal is compliant with relevant policies and guidance.
Develop budgets for sponsored projects in collaboration with the PI(s), unit administrative staff, and accounting personnel, ensuring proposals contain appropriate effort and other resources.
Obtain and complete sponsor budget and other application forms for proposals, using sponsor systems such as ASSIST, Workspace, proposalCentral, etc.
Manage the non-financial aspects of award setup and management, including submission of Just in Time information and interim and final progress reports.
Process and monitor xTrain appointments and terminations for NIH training grants, fellowships, and institutional career development awards.
Compliance and Administration (15%)
Monitor pre- and post-award compliance issues, including FCOI, RCR, sponsors’ public access policies, other support documentation, use of human subjects or vertebrate animals, etc.
Assist PIs with managing public access compliance issues. Provide guidance and support on PMC, NIHMS, and MyNCBI accounts and submissions.
Keep accounting personnel informed about issues relevant to proposals and awards. Work closely with accounting personnel to ensure an efficient transition from pre-award to post-award phase.
Ensure compliance with University research policies and procedures in all tasks.
Maintain data and electronic files on proposal and award activity. Enter data to departmental proposals and awards database; run reports and queries as needed.
Share responsibility for managing the RSS central e-mail account and online intent process and assure all requests are appropriately assigned or handled.
Development and Planning (10%)
Participate in bi-weekly RSS planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc.
Assist with new departmental research initiatives as they are developed. Propose system changes to resolve recurring problems.
Provide input on templates/job aids and additional guidance for new and experienced PIs to make processes more efficient and documents more thorough and accurate.
Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities.
All required qualifications must be documented on application materials.
Bachelor’s degree and four years of professional experience or a combination of related education and work experience to equal eight years.
Experience performing administrative, budgetary, or grant-related duties
Experience in technology and software as related to the needs of the position (e.g., Word, Excel, Adobe, Google suite, PowerPoint, Access or other database software, etc.)
Strong mathematical skills
Excellent team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration)
Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines
Ability to work independently with a high level of initiative, accountability, and follow-through on complex and sensitive issues
Effective problem identification and problem solving skills
Willingness to learn and grow professionally
Experience working in higher education
Experience working with sponsored projects, especially with federal sponsors in a higher education setting
Administrative, financial, or other experience with clinical research
Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., UMN’s EGMS), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot)
Internal Number: 334386
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.