The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community. The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. Provides course administration for undergraduate general chemistry sequence, manages registration process and serves as primary point of contact for undergraduate and SPS students.
The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)
Areas of responsibility:
Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Under the direction of the Director of Undergraduate Studies (DUS), manages course scheduling, student registration, enrollment permissions, and classroom assignments via CLSS and CAESAR.
Manages and disseminates course description and course material information.
Manages major/minor records; communicates with major/minor students.
Communication, Outreach & Recruitment:
Maintains and updates undergraduate pages for department website
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Manages comprehensive course administration principally, but not exclusively, for 100- and 200-level courses.
Organizes and oversees Canvas course sites; creates and edits course documents.
Manages gradebook; scores exams and quizzes as needed.
Coordinates standard and accommodated exam/quiz administration and room needs; proctors exams/quizzes as needed.
Manages advisory notification and communication with student advisors.
Builds and executes course surveys/evaluations.
Prepares grading data; enters CAESAR grades
Supports DUS and Coordinator for General Chemistry with program administration and data analysis.
Manages annual administration of Initial Assessment and Placement Exam for incoming students.
Tracks data entry of grades into CAESAR, assuring faculty completes process by deadline.
Serves as front line support/contact for undergraduate students and SPS students in chemistry courses
Assists undergraduate students with registration and enrollment-related administration.
Provides policy information and advisory guidance to undergraduate and SPS students as appropriate.
Manages and troubleshoots student inquiries/issues with online platforms and software including: Canvas, CAESAR, ChemDraw, Turning Point, and Sapling.
Manages communication with students eligible for financial assistance with course materials (Books for Cats); manages distribution of selected course materials.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1 year program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Strong knowledge of word processing, spreadsheet creation, and database software programs is required, specifically Outlook, Excel, and Word.
Administrative support experience
Experience working in higher education environment
Experience with website maintenance and creation
Experience working with Northwestern databases/systems, including SES, CLSS, and Canvas.
Preferred Competencies: (Skills, knowledge, and abilities)
Strong attention to detail
Sense of initiative
Ability to multi-task
Strong communication skills
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39712
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.