The Staff Accountant supports Gift and Endowment Accounting operations by partnering with the Executive Director of Finance and Operations and other members of the Gift and Endowment Accounting team to ensure that donor contributions, and the corresponding deposits, are accurately and completely accounted for in the university's general ledger system and are accounted for in accordance with generally accepted accounting principles. As a member of the Gift and Endowment Team, this position facilitates and maintains strong, collaborative relationships with all members of Development and Alumni Relations (DAR), Central Finance, the university's business community as well as the university's faculty, staff, and students.
The Gift and Endowment Accounting Team is a part of the Development and Alumni Relations (DAR) Finance and Operations Team. DAR's mission is to engage Vanderbilt's diverse group of families, friends, and corporations and foundations in the life and inclusivity of the university; to ensure an active and committed alumni community; and to encourage financial investment in Vanderbilt's programs and scholarships.
Gift and Endowment Accounting specifically supports this mission by ensuring that donor financial investments in the university are accurately captured and reported in the university's accounting systems. To this end, the team performs accounting related activities for all donor contributions to the university including the maintenance of the university's unit accounting system and management of the university's split interest funds. The Executive Director of Finance for Development and Alumni relations, provides direct supervision of the team. This structure allows for in depth subject matter knowledge and appropriate integration within both Finance and Development and Alumni Relations.
Duties and Responsibilities
Perform daily reconciliations for daily gift deposits.
Prepare weekly uploads to Oracle Cash Management to recognize DAR deposit activity.
Coordinate with Central Finance to investigate DAR bank reconciliation items.
Coordinate monthly accounting for Alumni Relations and other DAR deposit activities.
Monitor, account for and report on gifts in kind.
Create Oracle projects in PPM for new gifts and endowments and perform routine maintenance of projects as required. Coordinate project attributes with the Gift and Donor Services team.
Create endowment IDs in Fundriver, the university's unit accounting system, and coordinate with PPM project set-up.
Coordinate GAEL maintenance with the Oracle Support organization for all new projects and endowments.
Perform daily reconciliation to ensure that Advance posts accurately and completely to the general ledger and that all necessary activity posts accurately to Oracle PPM.
Account for stock gifts and their proceeds.
Prepares routine, monthly gift reporting to various university departments.
Prepare routine journal entries ensuring adequate and complete documentation exists.
Prepare other routine reconciliations and reports as needed.
Assist with various reporting requests and ad hoc reporting and analysis.
Performing other duties as assigned
Internal Number: 2000991
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.