Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT II, OPERATIONS , Facilities-Campus Services and Maintenance Operations , to perform routine, complex, and diverse administrative duties. Will provide internal and external customer service; respond to inquiries; schedule appointments and meetings; make travel arrangements; coordinate training sessions, interviews, etc.; produce reports and charts; initiate changes and updates to policy and procedure documents; create and maintain databases; monitor and order office supplies; assist with work clothing program and office equipment; investigate and reconcile accounting statements; coordinate onboarding and new employee orientation; and perform other duties as assigned.
Job Requirements REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, or related experience; thorough understanding of own work and how it impacts operations outside own work unit and the ability to recognize the needs of the unit; excellent interpersonal and communication skills in order to represent the work area and the larger MIT community; ability to work despite interruptions and on more than one project at a time; experience working as part of a team; and advanced-level and varied computer software skills, specifically with MS Office; experience maintaining and manipulating large databases and creating pivot tables and charts; and ability to identify and learn new programs and software skills and to easily negotiate the web and perform complex searches. PREFERRED : associate's degree and familiarity with MIT's SAP accounting system and MS Visio. Job #19111-5
Internal Number: 19111
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature