The Edmond J. Safra Center for Ethics (EJSCE) seeks an Assistant to the Director, a key position that provides a high level of administrative support to the EJSCE Faculty Director in a high-intensity environment. The Faculty Director has a complex research portfolio and is involved in several different initiatives and outside activities. The position works in a one-on-one role with the faculty member, providing a wide range of highly skilled administrative, secretarial, and project support. The role serves as liaison between the faculty Director and other Harvard faculty, students, the EJSCE community, Harvard departments, leading academic and professional organizations, and other external constituents. This position proficiently supports administrative, teaching and research activities; anticipates daily needs of faculty Director and updates supervisor on status of tasks and projects.
The EJSCE is a Cross-School Initiative at Harvard that seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest. For more information, please see our website: www.ethics.harvard.edu.
Administrative duties include tracking correspondence and managing highly complex calendars that require careful prioritizing of commitments. Serves as liaison between the Faculty Director, her agent, and parties requesting interviews/speaking engagements. Exercises significant discretion in prioritizing meetings, external requests, and controlling the overall timetable of the Faculty Director's workflow. Tracks correspondence, deadlines, and reminders. Makes domestic and international travel arrangements.
Supports the Faculty Director's research, external activities, and teaching; maintains paper and electronic filing systems; updates and maintains faculty webpage and CV; assists with course preparation including updating syllabi, locating books and articles, photocopying, ordering desk copies, and maintaining course websites; conducts ad hoc internet and library research; processes and manages confidential material with tact and discretion.
Performs general office duties including typing, photocopying, filing, ordering office supplies, placing catering orders, and reserving space for the Director's meetings and events; processes reimbursements using Concur and Oracle platforms for Corporate Card; responds to internal and external requests for information; and processes recommendation letters. Assists with other Center-related tasks and special projects as assigned.
Coordinates some aspects the Director's research initiatives, including: coordinating meetings, preparing materials, routing documentation, etc.
Provides clerical support to the Center's founding Director, including processing reimbursements.
PLEASE NOTE: Until our return to campus and full operational status, which is yet to-be-determined, the interview process and all position duties will be conducted remotely - including virtual interviews, remote onboarding, and remote work.
All formal offers will be made by FAS HR.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Five years of administrative experience required. A combination of work experience and education beyond high school will be considered. Experience in calendar management and administrative support.
Attention to detail and solid interpersonal skills highly desired. Knowledge of Microsoft applications. A high degree of discretion and diplomacy. Experience in higher education and knowledge of Harvard is a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52856BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.