Why Work at BNL? Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University.
The mission of the Omega Group in the Physics Department at BNL is Experimental High Energy Physics. Our primary focus is on the ATLAS experiment which is located at CERN in Geneva, Switzerland but the group also contributes to activities at domestic and international laboratories. Members of the group undertake significant international and domestic travel and several members are typically on a change of station at CERN at any given time.
The Omega Group in the Physics Department at BNL requires a Sr. Administrative Assistant to oversee all administrative functions of the group. The seasoned professional will work independently to coordinate, plan and set priorities in this assigned area. This position has a high level of interaction with an international and multicultural scientific community.
Essential Duties and Responsibilities:
Assist the Omega Group Leader in the coordination and direction of all administrative office practices, policies, and procedures
Interact as liaison between the Omega Group, the Physics Department, the Laboratory, and outside institutions
Screens and responds to inquiries and administrative problems involving both routine and non-routine matters for which there might not be an established practice, policy, and procedure
Has a wide variety of high-level contacts both within and outside the Laboratory (e.g., CERN) which are considered significant and critical to the efficient operation of the office and its functions
Prepare foreign and domestic travel arrangements and itineraries
Coordinate, assemble data, prepare complex documents and distribute for Extended Personnel Assignment (EPA)
Coordinate, plan and organize conferences, workshops, reviews, and meetings
Coordinate guests and visitors through the BNL Guest Information System (GIS)
Maintain publications through the BNL Publication system
Provide support in the preparation of reports and documents (e.g., data collection, presentations, written correspondence, etc.)
Coordinate, plan and set priorities in assigned area
May assist other groups within the Physics Department, as neededMay provide on-the-job training to staff, as required
Required Knowledge, Skills, and Abilities:
Must demonstrate excellent office management and administration skills with 10 years of experience in substantive and relevant administrative, secretarial, clerical, or other responsible work
Bachelor's degree in a related field may offset qualifying experience on a basis of 2:1 (experience: college) years
Demonstrated leadership to assign work to others and ensure completion of delegated assignments while completing own tasks
Highly proficient in Microsoft Office Suite, with some knowledge in SharePoint. Proficient in People Soft HR, and People Soft Financials or similar Human Resource/Financial Management systems
Experience in arranging foreign and domestic travel
Demonstrated time management, solid organization skills, and ability to multi-task with attention to detail
Operate independently, regularly exercising discretion, judgment, decision making and problem-solving skills when responding to complex issues
Clear and concise oral and written communication skills
Ability to maintain confidentiality
Advanced interpersonal skills with the ability to work effectively with a wide range of constituencies in a diverse and inclusive community
Preferred Knowledge, Skills, and Abilities:
Experience working in a scientific or technical environment
At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.
BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
*VEVRAA Federal Contractor
Internal Number: 2435
About Brookhaven National Laboratory
Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.