Serves in the Department of Medicine Chairman's Office in a lead position overseeing the budgeting and reporting of the Department's JHU financial operations. Performs comprehensive analysis and projections, relating to business or research trends to improve Departmental operational and financial effectiveness. Oversees and assists in the development and monitoring of sponsored, clinical, joint agreement funds, general funds, and gift and discretionary budgets and reprojections. Assists in grant financial planning and cost analysis as needed. Analyzes financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. This position is supervised by the DOM's Finance Manager with a reporting line to the Assistant Administrator of Finance and Administration.
Essential Job Functions:
Interpret and analyze departmental financial reports (GAAP reports, etc.), and identify over expenditures and communicate information to Finance Manager, Assistant Administrator or other designee as appropriate.
Maintain broad understanding of the financial positions/conditions of the various divisions throughout the Department.
Monitor and approve departmental expenditures, as assigned, throughout the fiscal year (and in respect to processing deadlines).
As necessary, ensure monthly financial transactions are processed and posted. Includes, but is not limited to, KB 15N's, journal entries and cost transfers for both JHU and JHH (as applicable).
Be knowledgeable to process travel reimbursements, online payments, payroll/non-payroll cost transfers, check deposits and gift donations (as appropriate).
Regularly meets with and serves as a go-to resource for divisional finance analysts/managers. Financial Analysis:
Assimilates information from various sources to draw conclusions, to effect change in processes, procedures, and reporting, and/or theorize downstream impacts.
Defines problems, collects data, establishes facts and draws conclusions with direction (as necessary from others). Must be able to interpret technical and detailed guidelines, policies and procedures, as well as explain or describe moderately complex information and presentation materials.
Plan and conduct complex studies to determine the cost of business for departmental clinical programs. Analyze results and recommend necessary budget adjustments, and cost effective measures to the appropriate and applicable members of the DOM administration team and/or division management.
Analyze complex financial data and extract and define relevant information using the various accounting systems and communicate necessary information to applicable members of the DOM administration team and/or division management.
Interpret data to determine fiscal year performance and project future financial trends. Analyze and interpret fiscal patterns to project future expenditures and revenue streams. Perform complex statistical, cost, and financial analysis of data reported in the various accounting systems.
Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans. Performs financial analysis and reviews procedures and systems to determine appropriate solutions. Financial Planning:
Develop and oversee/coordinate changes to the JHU departmental budget and JHU departmental reprojection models. May assist with JHH departmental budget (and other financial reporting) models.
Direct the JHU departmental budget and reprojection preparation processes. May direct various aspects of the JHH departmental budget.
Responsible for completing (or ensuring responsible individuals have completed) both JHU departmental reprojections/ budgets for designated cost centers and/or internal orders.
Assist in the development and review of business plans prepared by division management. Assist in the development of business plans being prepared by the Chairman's Office. Financial Reporting:
Develops and/or maintains a monthly report of operations for the DOM that summarizes the Department's JHU financial performance, reflective of both monthly activity as well as year-to-date activity. Provides explanations to variances in a concise manner.
Develop and maintain financial reports to aid in the development and management of clinical, joint agreement funds, general funds, and gift and discretionary funds budgets.
Develop and/or assist in the development of variance analysis tools.
Develop complex financial reports for forecasting and trending to assist Department leadership in developing business plans for new and existing clinical and/or research programs within the department.
Provide reports to designated individuals in the Chairman's Office on budget vs. actual performance for the entire Department of Medicine. Other:
Assists with the coordination of creating the agenda for and presenting at the monthly Department of Medicine Finance Meeting.
Develop and maintain procedures for routine and/or process-oriented responsibilities, as necessary.
Responsible for accurate data entry.
Consistently demonstrates self-direction and initiation, as well as ability to work independently and as part of a team, to address problems/tasks.
Must be organized and able to appropriately prioritize responsibilities in a fast-paced environment.
Arrives at work on time and is prepared to assist coworkers, faculty, and both internal and external customers at the beginning of his/her workday.
Communicate with appropriate internal and external administrative offices to ensure that established procedures are followed. Provide instruction and answer questions relative to budget procedures and serve as liaison between the DOM Administration, SOM Business Office, SOM Human Resources, other DOM Divisions, other SOM Departments, and other unit areas.
Works in formal and informal forums with departmental personnel in issues related to human resources, grant administration, and financial management.
Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Other responsibilities as assigned.
Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Applies multi-application and integration techniques in computer systems to develop end user data sets and reports for financial decision making.
Designs complex financial reports utilizing the School of Medicine's accounting system data and assists in the dissemination of information in various formats to the Divisions, including MedVitals, automated emailed reports and server based data repositories.
Performs complex statistical, cost, and financial analysis of data reported in the various information systems. Creates integrated financial reports for the Administration and divisions within the DOM. Develops financial reports for forecasting, trending, and results analysis Customer Service and Teamwork:
Is courteous and pleasant in person and on the telephone with coworkers, patients, visitors, and supervisors. Utilizes proper telephone etiquette.
Serves as a representative of the Department of Medicine outside of the confines of the Departmental office space.
Functions as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors.
Recognizes where coworkers need assistance and takes initiative to help.
Assists in the training of new hires throughout the Department as needed. Scope of Responsibility:
Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school/division/hospital.
Is sensitive to the interrelationship of both people and functions within the Department.
Knows the role of the position and its potential impact on the Department. Decision Making:
On a regular and continuous basis, exercises administrative judgement and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. Authority:
May direct the activities of staff or a function and/or represent the function at meetings. Communication:
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
As a representative of the Department, may present material to various audiences. Education:
Required: Bachelor's degree in accounting, finance, business, or related field. Preferred: Advanced business degree. Experience:
Five years progressively responsible related financial experience required. Additional experience may substitute for some education. Master's degree in a related field may substitute for some experience.
Advanced knowledge of SAP accounting system practice and implementation within the Hopkins environment desirable.
Advanced knowledge and extensive use of Microsoft Excel (able to create complex/multifaceted formulas, develop complex workbooks, generate macros, etc.)
Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.
Additional education may substitute for some experience, and some additional experience may substitute for some education, to the extent permitted by the JHU equivalency formula.
Required: No Requirements
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Occasionally lifting, carrying objects weighing 101bs. or less.
Occasionally pushing, pulling objects weighing 301bs. or less.
Ability to move about.
Classified Title: Sr. Financial Analyst Working Title: Sr Financial Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: up to $81,000 per year (Commensurate with Experience) Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 33-MD:Johns Hopkins Bayview Department name: 10002783-SOM DOM Bay General Admin Chairmans Off Personnel area: School of Medicine
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