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Job Summary Caltech Human Resources is looking for a Recruiting Coordinator to join our in -house recruiting team. The Recruiting Coordinator (RC) is responsible for supporting the overall staff recruitment function at Caltech. In this role the RC will interact with recruiters, hiring managers, and both internal and external applicants. This individual will play a critical role in delivering an exceptional candidate experience as well as a liaison with campus hiring teams. The Recruiting Coordinator will contribute to the overall success of the recruiting group by providing a high level of customer service and quality throughout the recruiting process.
Partner with recruiters to support the interview process by scheduling candidate interviews, checking professional references and assisting with background investigations
Support the onboarding process by preparing offer letters, coordinating employee onboarding, and conducting new hire check-ins
Administer employment-related documentation to new hires (e.g., I-9s, initiation of background investigations)
Work closely with hiring managers in all aspects of the applicant tracking system (Taleo) and interview process; manage applicant inquiries
Prepare and review job requisitions; submit edits within applicant tracking system
Schedule and coordinate candidate travel related to on-campus interviews
Schedule local and out-of-state pre-employment physicals
Manage invoices for candidate physical's and relocations
Manage job postings with external vendors
Coordinate team participation in various career fairs and networking events, including identification, scheduling, and follow-up
Assist in Recruiting's social media platforms; identify social media content for weekly review
Create visual presentations using PowerPoint or presentation software as needed
Partner with Senior Recruiting Coordinator to create efficiencies in new hire process
Maintain a high level of confidentiality at all times
Other duties as assigned
Bachelor's degree required
Two years of recruiting or human resources coordination experience
Demonstrated experience supporting administrative activities such as complex scheduling including the use of video platforms such as Zoom or similar programs
One year of experience with an applicant tracking systems or an HRIS
Exceptional customer service focus and attention to detail
Comfort with multitasking and managing multiple priorities at once
Excellent communication skills
Experience in Microsoft Office Programs
Experience with Oracle and Taleo
Bilingual in Spanish
Previous Caltech experience
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.