A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Cardiac Surgery is seeking an experienced administrative professional to support our Section of Adult Cardiac Surgery. This person must exercise initiative, independent judgment, diplomacy, as well as have a service-oriented attitude. The successful candidate must be able to provide fast paced exemplary support to the faculty in addition to excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion.
Provide advanced administrative support for the Chair of the department, in both clinical and research activities.
Functions as a lead for administrative assistants in the adult section of cardiac surgery.
Coordinates faculty meeting schedules for faculty with a high degree of complexity.
Answer, screen, handle and/or route all program business telephone, fax and email communications.
Format/edit a variety of correspondence and performs document management for manuscripts, abstracts, protocols, grant reviews, minutes, etc.
Process equipment purchases
Regularly update all faculty reference databases, curriculum vitae, NIH other support documents, and resource pages.
Organize and distribute incoming/outgoing mail. Open/prioritize faculty mail and assist with follow-up.
Complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms.
Process reimbursements through CONCUR.
File and maintain faculty documents and records.
Provide support for all other academic/research administrative projects.
As part of the office team, provide cross coverage within the department for administrative assistants as needed.
P-Card management and reconciliation
Financial reconciliation and expenses management
Order office supplies, IT supplies, etc.
Other duties as assigned
Associate’s degree or equivalent experience
Minimum of 3 year’s administrative assistant experience
Demonstrate a high degree of diplomacy and professionalism
Proficient with Microsoft Office Suite
Ability to work independently and cooperatively
Demonstrate ability to prioritize and complete tasks in a timely manner
Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work
Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required
Demonstrate excellent verbal/written communication skills
High level or organization and time management skills
Bachelor's degree or equivalent combination of education and experience with at least five years of administrative experience
Work experience in a diverse environment, with multiple levels of faculty and staff
Familiarity with U-M systems and tools to include, but not limited to, Zoom, M+box, and Qualtrics, or comparable products
Proficiency with Excel and PowerPoint
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 191452
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.