Coordinates and documents faculty and other academic appointee searches using the University's applicant tracking system
Assumes comprehensive responsibility for the drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions
Onboards faculty, other academic appointees, postdoctoral researchers, and academic visitors, including coordination of privileging with the University of Chicago Medical Center's Medical Staff Office and Faculty Practice Plan
Processes visa materials, working with the University's Office of International Affairs
Serves as a resource to faculty and faculty administrative leaders on University policy and process matters and on BSD's academic guidelines and HR Policies and Procedures
Utilizes oral and written communication skills to promote and ensure efficient processing compliance
Contributes to process improvement in all areas of faculty and other academic appointee support
Drafts correspondence on faculty and other academic appointee matters on behalf of the department chair, vice chair and/or section chiefs
Assumes comprehensive responsibility for the Medical Staff Office appointment and reappointment process
Participates in Faculty Engagement initiatives
Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
Gathers and analyzes data for possible solutions for faculty-related issues. Writes reports and expands knowledge and experience in areas.
May process job postings for faculty and other academic appointments.
Performs other related work as needed.
Bachelor's degree with at least three years relevant post-college work experience or at least eight years of progressively responsible work experience.
Advanced degree and/or advanced training/certification in academic or general HR.â‚
Work experience in a post-secondary academic, healthcare, non-profit, or equivalent setting.
Prior experience in working with faculty and/or academic appointees, especially in a faculty/academic affairs role.
Knowledge of visa processing requirements.â‚â‚â‚â‚â‚
Strong attention to detail, and competence to manage multiple priorities and responsibilities effectively with limited guidance.
Ability to partner with different levels of the organization to achieve results.
Ability to foster a culture of inclusion by appreciating and respecting diversity.Â
High degree of organization and follow-through.
Excellent written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills; ability to work independently and with minimal direction.
Proficiency with Microsoft Word and Excel; Adobe document management; Interfolio document management portal; willingness and ability to learn new technology.
Cover Letter (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR09522
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.