Reporting to the Director of Operations/Department Chair, the Administrative Assistant will provide administrative support for the faculty of CNBHS. The Administrative Assistant will promote a culture of customer satisfaction that is inclusive and responsive. This position requires strong interpersonal skills and judgement to facilitate collaboration and communication among CNBHS faculty and staff. Ability to handle sensitive information when necessary. The ideal candidate will: foster mutual respect, support Simmons University?s commitment to diversity, practice and promote teamwork, perform independently, maintain confidentiality, demonstrate professional demeanor and presence, adhere to high standards of personal conduct, exhibit flexibility and adaptability, and maintain and enhance professional/job competency.Essential Functions 1. Administrative & Operational Support ? 60%Provide general administrative support for department chair and faculty, including, not limited to, creation of reports, organizing processes, photocopying materials, scheduling rooms, scanning resources, and ordering supplies;Support faculty with the preparation and processing of faculty expense reports;Support faculty as needed with general facility and technology requests;Deploy, supervise, and evaluate student workers;Support department events in collaboration with other University offices (Events Management, Technology, Facilities, Catering, etc.);Prepare, record, distribute, and store meeting agendas and minutesOther duties as assigned. 2. Communications ? 30%Demonstrate effective email, phone, and verbal communicationPrepare written correspondence Assist in the creation of signage, advertisements, brochures, and mailings;Promote internal communication of events and other items;Assist faculty with preparing materials for publications and/or grants;Other duties as assigned.3. Other duties as assigned including cross-training with other members of the CNBHS Operations Team ? 10%EducationBachelor?s Degree or equivalent work experience required. Required Technical SkillsAdvanced proficiency with MS Office (Word, Excel and PowerPoint) and Adobe Suites; Experience with Workday preferred. Required Knowledge, Skills & AbilitiesTwo to three years of experience preferred in an administrative support position with a focus on customer service (prior experience in higher education preferred);Minimum one year of professional experience required;Excellent verbal and written communication skills;Exceptional planning and organizational skills;Ability to take initiative and ownership of projects;Proven ability to perform duties with a high level of professionalism, flexibility; discretion, judgment, diplomacy and tact;Design skills are a plus.Problem Assessment and Problem SolvingAttention to Detail and AccuracyRequired CompetenciesWritten and Verbal CommunicationTime ManagementCollaborationPrioritizationPersonal Effectiveness/CredibilityFlexibility/AdaptabilityCustomer Service OrientationRequired Application Materials: ResumeCover Letter Work ScheduleThis is a 40 hour position with a schedule of Monday through Friday from 8:30am to 5:00pm.Salary GradeH05Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
Internal Number: 7980
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Bostons academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Design...: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/