At Cedars-Sinai, we're motivated by a collective spirit of innovation and the challenge to continuously improve. Above all, we share a real passion for helping others. Day after day, from department to department, our people give their all to create a community unlike any other. This is just one of the many reasons U.S. News & World Report has named us one of America's Best Hospitals - and now we invite you to join us and make a difference every single day in service of this outstanding work - perfection and innovation in patient care, research, and community service. From working with a team of dedicated professionals to using state-of-the-art facilities, you'll have phenomenal resources to do something incredible.
The Pediatrics Primary Care department is currently seeking for a highly motivated Sr. Administrative Assistant who enjoys and excels at providing administrative support in a team environment.
About the Team
At Cedars-Sinai, we bring the same extraordinary dedication, skill and expertise of our adult care to children. But when a child is sick or injured, it's not enough for a hospital to have the most qualified doctors and advanced technologies. It's not enough to just have caring nurses and kind doctors in a kid-friendly, non-threatening environment. You need to have access to a team that works together flawlessly, with one goal in mind: healing children as quickly and happily as possible.
The primary care pediatricians at Cedars-Sinai work with parents as partners in the growth and wellbeing of their child. From specific preventive services to overall wellness goals, our dedicated professionals want to see the next generation flourish while creating healthy habits that last a lifetime.
About the Role
Performs a broad range of clerical, administrative and general office activities in order to facilitate the administrative workflow within the department and/or unit. Supports multiple staff members or programs by arranging schedules, appointments and itineraries. Displays initiative, resourcefulness and problem-solving skills in all aspects of the performance. Consistently demonstrates effective communication and good judgment in addressing all customer needs.
Primary Duties and Responsibilities:
Coordinates and schedules appointments and meetings.
Oversee arrangements for meetings, conferences, and travel for assigned physicians and/or directors.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate to ensure caller reaches their requested destination.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates accurate information within the department and/or unit.
Collaborates with department staff to maintain sufficient supply level for office needs. Orders supplies and arranges for equipment maintenance.
Prepares and submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Ability to independently establish administrative and office procedures; identify problems and resourcefulness to resolve them independently and on own initiative. Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
Department-Specific Duties and Responsibilities:
Daily interact with physicians, hospital staff, patients, administrators, vendors and external agencies and businesses.
Under general supervision, coordinates all administrative activities of the office and provides administrative and clerical support to the Medical Directors (3) and physicians (2) of Pediatric Neurology, and other specialty areas as necessary.
Works with the Pediatric Neurology program team to coordinate administrative aspects and ensure the continuity of service for the internal and external customers.
Establishes and maintains filing system and data base records for the office.
At the direction of the Medical Directors and physicians researches, gathers, sorts compiles and organizes information from the files, from other departments and offices, from outside agencies, for special reports and information requests.
Coordinate with physicians and representatives of the California Children's Services to ensure complete and thorough program and financial information is entered to ensure ongoing quality service.
Prepares monthly physician coverage schedules and distributes to stakeholders to ensure appropriate coverage.
Scanning documents required by assigned doctors and programs to maintain compliance with federal agencies.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.