Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!
This full-time, 12 month per year Financial Aid Advisor performs specialized duties involving financial aid programs.
The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.
As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.
Examples of Duties
• Works with students on a one-on-one basis to provide such financial aid information
• Resolves difficult student financial aid problems by meeting with students and others as appropriate, obtaining additional information and exploring alternative sources of aid
• Provides instruction and technical direction to office staff
• Reviews, analyzes, and processes student applications for various types of financial aid and/or similar benefits in accordance with state, federal, and College guidelines
• Explains the benefits and requirements of various programs to students
• Assists students in completing applications and other materials
• Certifies students' eligibility for particular programs
• Provides information requiring the use of judgement and the interpretation of policies, laws, rules, and regulations
• Facilitates electronic data exchange processes required for receipt and transmission of data
• Researches, compiles, and prepares a variety of correspondence, periodic, and special reports, which requires the use of a computer and various software such as email, word processing, spreadsheets, databases, and website management
• Conducts workshops for potential students, their parents, and school counselors to explain policies and procedures
• Prepares, edits, and updates brochures and other information related to financial aid programs
• Monitors ongoing status of students receiving aid
• Performs technical duties related to departmental computer systems including assisting with implementing, testing, and debugging program changes
• Keeps abreast of financial aid programs through informational workshops, conferences, and meetings which may require driving and travel; gathers and disseminates information to staff
• Works with the Lead Financial Aid Advisor on the annual Enterprise Resource Planning (ERP) setup
• Maintains accurate records and files
• May provide bilingual and/or biliterate services to the monolingual and limited English speaking program participants and their parents
• Performs related duties as required or assigned
Equivalent to completion of two years of college with major coursework in business, accounting, social sciences or a related field and three years of increasingly responsible experience involving financial aid, public contact in student services, or a college setting.
Please note: Additional experience as outlined above may be substituted for the education on a year-for-year basis and possession of a four-year degree may reduce the work experience requirement to one year.
• Experience in reviewing and processing student financial aid applications
• Experience using Colleague
• Federal and state laws and College rules and regulations relating to financial aid for students
• Business data processing principles and the database model used for financial aid applications
• Recordkeeping principles and procedures
• Standard office practices and procedures
• Business mathematics
• Correct English usage, including spelling, grammar, and punctuation
• Basic supervisory principles and practices
• Resolve financial aid problems in a creative manner
• Interpret, explain and apply complex rules, and procedures
• Analyze and evaluate alternatives, recommend solutions, and assist students to obtain the maximum financial assistance available
• Organize and prioritize work
• Determine eligibility for a variety of federal, state, and district grants, services, loans, and other financial assistance
• Operate a computer to prepare clear and concise correspondence and reports, using various software such as word processing, spreadsheet, website management, and database
• Coordinate multiple projects and meet critical deadlines
• Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
• Instruct others in work procedures
• Interview students and obtain required information
• Use initiative and sound judgment within established procedural guidelines
• Maintain accurate records and files
• Maintain confidentiality of information
• Make accurate mathematic calculations
• Establish and maintain effective working relationships
Possession of and ability to maintain a valid California driver's license and a safe driving record during the course of employment or be otherwise able to get to work related activities
Must be willing to work evenings and weekends
Starting Salary Range: $4,222 to $4,655 per month; maximum initial salary step placement on the classified salary schedule (Download PDF reader) is step 3. Full-time assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with occasional evenings as required. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.
Internal Number: 13934
About Cabrillo College
Cabrillo College empowers students to be effective communicators, critical thinkers, and responsible world citizens. With a commitment to quality and equity, we connect all learners to pathways that propel them from where they are to where they aspire to be, including: academic, personal, and career growth.