This role serves as the primary administrator for the academic units in this department, working both with the faculty and students in the unit, as well as with constituents across the university, with the end goal of providing support to enable teaching and research endeavors to flourish.
PRIMARY DUTIES AND RESPONSIBILITIES:
Curriculum/Student Support: Implement semester course offerings; maintain course listing data in SIS/WUCRSL; assist faculty with special classroom requests and needs (e.g. A/V); maintain student records in coordination with registrar and college dean’s office. Graduate: Assist with the student application and admission process, including application processing, applicant visits and reviews, matriculation and enrollment; coordinate status as fellow, MTE, or MRE with the Graduate School offices. Provide support to directors of graduate studies. University College: Support the University College Coordinator.
Support Department Leadership: Schedule meetings; coordinate facilities; receive questions and inquiries; assist with calendar; assist the Office Manager with assembling tenure and promotion dossiers, and faculty and postdoc searches.
Event Planning: Plan and administer all aspects of special events (conferences, receptions and ceremonies, guest lectures, etc.), including travel arrangements, itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food services, etc.
Web/Communication: Maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g. Bulletin); work with other academic departments and programs to share information and coordinate activities.
Facilities: Serve as a liaison to Facilities, Computing, and Housekeeping.
General Office Support: Provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces; order office supplies; maintain required inventories; provide support to the Office Manager in reimbursing faculty for travel and research purchases.
Perform other duties as assigned.
This position is full-time and works approximately 37.5 hours per week.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Experience in higher education administration.
Excellent time management and organizational skills.
Ability to prioritize and multi-task.
Ability to work accurately with numbers.
Excellent oral and written communications skills.
Strong computer skills.
Event planning skills.
Ability to work independently.
Punctuality, dependability and responsiveness.
Ability to understand and interest in the complexities of the academic setting and the degree programs.
Discretion and confidentiality. This position will require regular work with confidential student academic information and personal information.
High school diploma or equivalent high school certification.
Three years of relevant adminstrative experience.
Department Name/Job Location:
This position is in the Department of Romance Languages & Literature. This position is for the Danforth Campus in the School of Arts & Sciences
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.