At Cedars-Sinai, we're motivated by a collective spirit of innovation and the challenge to continuously improve. Above all, we share a real passion for helping others. Day after day, from department to department, our people give their all to create a community unlike any other. This is just one of the many reasons U.S. News & World Report has named us one of America's Best Hospitals - and now we invite you to join us and make a difference every single day in service of this outstanding work - perfection and innovation in patient care, research, and community service. From working with a team of dedicated professionals to using state-of-the-art facilities, you'll have phenomenal resources to do something incredible.
The Surgery department is currently seeking a highly motivated Sr. Administrative Assistant who enjoys and excels at providing administrative support in a team environment.
About the Team
At Cedars-Sinai, our nationally recognized general surgeons are skilled at diagnosing and treating conditions of the abdomen. We have a proven track record in helping people get relief from symptoms and feel their best--from help with weight loss to hernia pain relief to gastroesophageal reflux disease (GERD) treatment.
Our team provides expert trauma and emergency care, as well as minimally invasive surgeries. We are here to ease your mind, answer your questions and help relieve your symptoms.
What will you be doing in this role?
This position performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries. Provides administrative support to executive level and coordinates the administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office.
Primary Duties and Responsibilities:
Maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required.
Coordinates/ administers Human Resources, Payroll functions and participates in maintaining departmental budgetary considerations.
Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.