Position Overview: This position if fully funded by sponsored funds.
The Administrative/Operations Professional (Administrative Associate 1, 8208A1) is a 100% FTE University employee positioned in the Center for Advanced Studies in Child Welfare (CASCW) at the School of Social Work. CASCW has joined the Minnesota Department of Human Services (DHS) in a joint project to co-create and operate the Minnesota Child Welfare Training Academy (MNCWTA). The Administrative/Operations Professional serves as a critical member of the integrated teams of DHS and the University. This position is responsible for the planning and implementation of the Academy’s purchasing and contracting work that is held within the University. This position has the delegated authority to make managerial, operational, and financial decisions, in coordination with the CASCW Administrator. The Administrative/Operations Professional will provide support in the establishment and ongoing operations of the new Minnesota Child Welfare Training Academy.
Financial Oversight (20%)
Significant responsibilities include budgetary, financial, and grant management. The incumbent must manage the development of budgets and the oversight of expenditures undertaken by staff members.
Liaise with the CASCW Administrator regarding all of the purchasing and contracting at the Academy.
Manage the development of budgets.
Responsible for the discretion and interpretation of federal funding guidelines and related College and University policies as they relate to project expenditures.
Creates and maintains monthly financial reports.
Evaluation and Credentialing Team Support (40%)
The incumbent provides ongoing support to research and curriculum staff within the Academy, in order to make the administration of research and evaluation activities more efficient.
Provide administrative support to the research group.
Develop systems to increase efficiencies in research and curriculum administration (e.g. tracking documents and training requirements, etc).
Complete ongoing tracking of all aspects of Academy research and curriculum, including grant proposal submissions, awards, IRB, required training for staff, course development numbers, curriculum development requests etc.
Operations and Facility Management (40%)
Provide overall support to the administrative team regarding the Academy operation activities.
Develop and oversee organization workflow
Keys recording and tracking
Oversight Coordinating security
Oversee and manage building/facilities including but not limited to
Execution of emergency protocols
Maintaining and implementing the annual maintenance schedule for space, equipment etc.
Coordinate with and execute local duties related to phone line assignments, the electronic reservation system etc.
Serve as the Department Facilities Representative and manage corresponding responsibilities (e.g. key management etc.)
Responsible for the operation of 4 Regional Learning Centers in Greater Minnesota, including all aspects of facility coordination, equipment, access, maintenance etc.
Organize administrative and operations meetings within the Academy.
Order supplies for the Academy and staff and research/implement new equipment when necessary.
Supervise and delegate work to student staff
Attend monthly Academy team meetings.
Participate in bi-weekly supervision.
Participate in other meetings and/or activities as assigned.
BA/BS or a combination of related education and work experience to equal four years
Demonstrated relational skills, involving collaboration, teamwork, and consultation
Experience managing facility and/or lease space
Experience in performing administrative, budgetary, operational or similar analysis
Experience working independently using strong organizational skills, including managing multiple tasks effectively and keeping track of deadlines
Established commitment to diversity and cross-cultural communication
Proven problem solving skills
Four years of experience in coordination of applicable project or program in higher education
Familiarity with UMN systems, operations, and financial policies
Experience in program coordination and leadership
Familiarity with child welfare
Internal Number: 338194
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.