The Education Coordinator is the program coordinator of record for two radiology fellowship programs and is the dyad partner to the faculty Program Directors. The Lead Education Coordinator (supervisor) and other Associate Program Coordinator will partner with them to provide direction and day to day management of educational activities for assigned residency and fellowship programs, and provides RMS support for Diagnostic and Interventional and Radiology residencies and fellowship programs. This includes administration of the residency and fellowship programs in collaboration with the Program Directors, staff and the residents and fellows by providing education coordination between attending physicians, residents/fellows, hospital/clinical sites, institutional and regulatory administrative offices. The Education Coordinator works in collaboration with other team members to coordinate human resources functions, budget review and financial processes for the residency and fellowship programs, as well as coordinates RMS functions for the Radiology programs.
Responsible for all administrative aspects of the residency and fellowship programs, including but not limited to onboarding and advancement of residents/fellows; accreditation compliance; financial management and reporting; manage all aspect of block schedules, evaluations, conferences and trainee portfolio in RMS; verify and maintain all data required to complete verification/credentialing forms; monitor duty hours; maintain website as it relates to training programs; schedule and prepare biannual reviews of residents/fellows with program directors; track fellow time away to maintain board eligibility; coordination medical school clerkship rotations; and coordinate events.
Major responsibilities of this position, with the percentage of time devoted to each:
• 40% Operational and Administrative Responsibilities • 35% Program Management: accreditation, compliance, recruitment, onboarding/advancing, events • 25% Medical Student Coordination
Operational and Administrative Oversee day-to-day GME operations of Breast and Nuclear Medicine fellowship programs, provide administrative support for program directors and residents/fellows, maintain fellows portfolios, coordinate courses; register residents/fellows in PeopleSoft; manage RADPrimer and Statdx accounts, etc. Provide support for other Residency Coordinators as needed.
Events: Coordinate major events to meet professional development requirements and other program requirements (grand rounds, annual research symposium, graduation banquets and annual department team building event).
Resident & Fellow Recruitment: Manage all aspects of Diagnostic Radiology Residency recruitment: work with program director to screen and invite candidates for interview, coordinate all aspects of interview, ranking and post-match process. Manage all aspects of recruitment/interviews for Breast Imaging and Nuclear Medicine Fellowships. Provide assistance with IR/DR residency recruitment as needed. Manage access to and compliance with the national Electronic Residency Application System and the National Residency Matching Program.
Program Accreditation: Manage all aspects of Clinical Competency Committee and Program Evaluation Committee meetings for Breast and Nuclear fellowship; work with program directors on annual submission of Accreditation Council for Graduate Medical Education (ACGME) Milestones and GME Office Annual Institutional Review (AIR) Surveys; work with the GME and ACGME to interpret requirements and implement policies and procedures required to maintain accreditation.
Advancement & Alumni: Review all requirements for completion of training program, audit status of all trainees to determine requirements for their next level of training, maintain alumni database and prepare final verification of training documents (summative evaluation and training verification forms); and complete request for training verifications. Ensure adherence to the requirements of the American Board of Radiology.
All required qualifications must be documented on application materials.
Required Qualifications: • BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution. • MS Office & Google proficiency • Ability to attend meetings held at 7:00am or 5:00pm throughout the year • Ability to travel for yearly conference • Strong interpersonal & communication skills • Aptitude to work independently, yet work as a team • Strong problem solving skills • Self-motivated to work both independently on tasks, or as part of a team
Preferred Qualifications • Proficient technical skills – RMS, and ChromeRiver
Internal Number: 338165
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.