Research - Laboratory/Non-Laboratory, Staff/Administrative
Director, HR and Operations
Job Number: 87750
Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication. The Director of HR and Operations for EPS is a senior management position that reports to the Associate Dean for EPS and collaborates proactively with the Associate Dean in both short-term and long-range planning regarding human resources, operational needs, organizational structure, facilities & planning management, space and IT for a complex multi-program department in multiple locations (including a Research Park site). The Director will be responsible for the strategic direction and day-to-day management/supervision of the HR & Operations group who support customer needs, HR, payroll, maintenance, property, facilities, space, purchasing and office operations. Duties and responsibilities include, but are not limited to:
Collaborate with the Associate Dean and EPS Directors, Deans, and faculty to support initiatives by understanding the organization's objectives, issues, needs, and key success factors. Participate in planning processes and promote best practices; provide leadership for workforce planning efforts
Design strategies for facilitating organizational and behavioral change. Perform needs assessment, analysis, and consulting on organizational issues; make recommendations on organizational design and development issues
Champion and lead process improvement efforts across EPS
Design and implement strategies for improving employee engagement and morale
Investigate basic and complex employee relations issues. Work in consultation with School of Medicine Human Resources Group to resolve highly complex issues, as needed. Coach and advise staff on organizational, employee, and labor relations issues
Oversee performance appraisal process; design procedures and documents specific to the organization, as needed. Provide relevant coaching and guidance
Oversee organizational- wide view of talent management (recruitment and staffing plans), and structure offers. Support or lead higher level searches, and advise on affirmative action objectives, as needed
Manage EPS salary-setting program. Advise managers on assignment of employees to appropriate classification levels; review and approve salary actions; design and/or manage incentive and bonus programs, as needed
In collaboration with the Associate Dean, create both short-term and long-term plans for EPS related to Space, IT, Customer Service and Purchasing Standard Operating Procedures
Direct and monitor working groups related to Space, IT, and Customer Service
Oversees EPS space allocation, relocations, furniture procurement, renovations, office moves, communications, signs, etc.
Direct EPS inventory and purchasing of major office equipment such as photocopiers and computers as well as overall office needs. Ensure an accurate and smooth annual physical inventory of property
Lead the monthly EPS staff meeting and coordinate agenda items
Manage the performance of three full-time direct reports. Set team objectives, priorities, and resources to align with department objectives.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated leadership and supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills.
Strong financial expertise in accounting, budget planning and financial forecasting.
Strong expertise in grants and contract administration.
Strong negotiation and interpersonal skills.
Attention to detail and accuracy
Strong analytical and problem solving skills.
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.
Advanced degree and seven years of relevant experience or combination of education and relevant experience.
Experience with PeopleSoft HRMS, OBEI and Axess is highly desired.
Experience in facilities and space planning, property and equipment management and IT systems are highly desired.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.