The Grants Manager will be responsible for managing an independent research portfolio of senior faculty members with a wide range of complex research projects. The main responsibilities will include pre and post award management, with emphasis on grant submissions as well as financial reconciliation, planning and projection across the assigned accounts in accordance with departmental processes. The successful candidate will be responsible for ensuring compliance with Federal, sponsor and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc. The manager will act as a mentor for junior research administrators and financial analysts, providing training on grant management best practices, as well as guiding the junior team members in relationship building with liaising departments.
Preaward management - 35%
Assist investigators and faculty with identifying appropriate funding sources
Developing time lines for grant submission and reviewing grant submission guidelines
Developing budgets and completing administrative paperwork
Ensuring internal and external administrative systems are managed and completed
Review of all administrative and submission paperwork
Liaising with central offices to ensure timely grant application review and sign off
Ensure grant applications are submitted in a timely manner.
Mentoring and Management - 10%
Training of junior research administrators on best practices
Mentoring and assisting financial analysts on any questions or concerns that arise.
Leading compliance review tasks such as effort reporting, attestations, validations, etc.
Reporting and record keeping - 10%
Maintaining internal records
Developing and updating record keeping systems for grants administration
Developing proxy budget for budget projections
Post award - 45%
Monthly budgeting, projecting and reconciling research finances
Reviewing and setting up subaward agreements
Managing and coordinating the proper set up of research grants and contracts
Ensuring research funding is allocated and spent in accordance with all applicable guidelines
Managing and coordinating effort and salary allocations across research and discretionary accounts.
Reviewing and approving all expenses, including requisitions, POs, Pcards and TBERS.
Managing the award close out process with liaising departments
Assisting faculty with progress report and necessary compliance documents.
Other tasks as assigned - 5%
Requires a bachelor's degree or equivalent in education, training and experience, plus a minimum of 3 years of related experience.
Knowledge of accounting and grants management best practices is required, advanced knowledge of sponsors and sponsor requirements is preferred. The individual must possess strong multi-tasking skills and be able to organize and prioritize independently based on competing timelines. Familiarity with Columbia Systems preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 510562
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.