The CountyExtension Administrative Support Assistant II is directly responsible to theCounty Director. Time allotment will be approximately 30% Agriculture andNatural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Developmentand 10% CED. Duties include:
*PerformAdministrative Assistant duties for staff and clientele that meet the needs ofall eligible clientele regardless of race, color, national origin, age, sex,disability, religion or veteran status.
*Greetclients and answer telephone requests in accordance with general instructions.
*Prepareletters, newsletters, reports, records and other related documents from roughdrafts, corrected copy, or recorded media; proofread completed materials andmake corrections.
*Gatherand compile information as requested for files or reports.
*Maintainall administrative departmental, personnel, and financial records using the UTsystem as well as the hard copy files.
*Utilizethe personal computer programs of Microsoft Office (Word, Excel, Power Point), SharePoint,Quicken and Outlook Explorer.
*Inventory,order, account for, and maintain all office supplies and equipment, includingbut not limited to risograph, adding machine, shredder, laminator and postalmachine.
*Composeroutine letters and replies based on general instructions.
*Schedulemeetings, arrange appointments as requested.
*Stayupdated on all Extension Policy and Procedures and other resources.
*Attendadministrative training, seminars, and conferences as needed to perform thejob.
*Organizeand manage the Extension office as requested.
*Assumeother duties as assigned.
Internal Number: 207687
About Institute of Agriculture
The Institute’s four major units are the College of Agricultural Sciences and Natural Resources, the College of Veterinary Medicine, UT AgResearch and UT Extension. The Institute contributes to improving the quality of lives and enhancing the agricultural, economic, environmental and social well-being of Tennessee. Our clientele include students, families, farmers, 4-Hers, agribusiness and the general public.