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The Office of Animal Welfare has an outstanding opportunity for an Administrative Specialist.
Working in a team-based environment, this position will administer and manage internal procedures related to IACUC support, animal use protocols, congruence review of associated grants and contracts, and the Animal Use Training Services program. The position reports directly to the Director of the Office of Animal Welfare (OAW) and has delegated authority to administer and manage functions that support the office, the University’s Institutional Animal Care and Use Committee (IACUC), and the UW's overall animal care and use program. The individual in this role will have direct interactions with researchers, department head and chairs and work closely with other compliance organizations throughout the institution. Thus, friendly, outstanding customer service skills are a must, as is the ability to manage multiple concurrent priorities and projects under deadline pressure and changing priorities.
The person in this position reports directly to the Director of the Office of Animal Welfare (OAW) and has delegated authority to administer and manage functions that support the University’s Institutional Animal Care and Use Committee (IACUC) and its overall animal care and use program. Requires knowledge and experience specific to the operations of the IACUC and OAW, and of the laws, regulations, and policies governing their functions. The individual will serve as a contact for program participants (faculty, staff, students) handling inquiries and requests for assistance via phone, email and in-person. The individual will manage the intake, prioritization, and processing of items through the HoverBoard eIACUC system and related email, and the composition and distribution of information relative to program activities. The individual will manage regular administrative functions of the Animal Use Training Services (AUTS) program such as class scheduling, class billing, and access activations. The individual will supervise the work of student employees. The position will also help develop monthly IACUC agendas, and take meeting notes and prepare meeting minutes. A small percentage of time will be spent assisting the Director with OAW planning and scheduling. The position will directly contribute to creating and sustaining a culture of service, quality, accountability, and excellence within the Office of Animal Welfare. Within the University, the Office of Animal Welfare reports to the Executive Director of Health Sciences Administration.
Manage regular administrative functions of the Animal Use Training Services program including class scheduling, class registrations, website management, class billing, access activations, and other special requests as needed.
Exercise independent judgment and discretion in setting priorities; revising and updating procedures and work flow; approving and processing administrative changes to protocols; and managing work of student employees.
Administer and manage the processing by veterinarians and OAW scientific staff of animal use protocols in HoverBoard, and the prioritization and processing by OAW reviewers of congruence reviews of related grants and contracts.
Help compose and review program policies, procedures, and operations, and administer their publication and dissemination.
Prepare IACUC meeting materials and provide administrative support during IACUC meetings.
Provide exemplary, consistent customer service with attentive, timely and thorough communication and information services.
Other duties as assigned by the Director as needed
REQUIREMENTS: •Bachelor's degree in a scientific discipline (or equivalent experience) •2-3 years' experience •Be comfortable working in an animal research environment. •Of the 2-3 years' experience, one year of experience in an IACUC office OR equivalent education/experience. •Experience and knowledge of federally mandated Animal Care and Use Program issues, including basic laws and regulations and federally required IACUC operating procedures. •Ability to uphold a highly responsive program presence in a fast-paced, multiple priority environment. •Ability to exercise independent judgment and decision-making across scope of responsibility. •Adept at managing multiple concurrent priorities and projects under deadline pressure and changing priorities. •Ability to effectively function independently, as part of a team, and in collaboration with diverse audiences. •Ability to maintain confidentiality related to program information. •Excellent verbal and written communication skills. •Excellent organizational skills. •Demonstrated proficiency and work experience with Microsoft Office Suite. •A commitment to communication, customer service, organization and ongoing process improvement.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Experience with HoverBoard or other electronic IACUC protocol systems
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.