As a member of the Gates Institute finance team under the Department of Population, Family & Reproductive Health, the Sr. Grants & Contracts Analyst will provide support to various groups and individuals within the Institute who rely and benefit from financial information to make informed business decisions through financial analysis (i.e. current policies and processes, actual performance vs. budget) and preparation of financial data to management.
Specific Duties & Responsibilities:
Management of all financial and compliance aspects of the award
Monitor award balances and take timely action to ensure that there is always sufficient funding for implementation and immediately notify the Grants & Contracts Manager of any issues
Ensure the necessary prior approvals from Sponsors are met prior to incurring costs
Monthly account reconciliations with quarterly financial reviews by program team (reviews will take place more frequently if issues are identified)
Compliance oversight of Partners and JHU team
Overseas cash management (periodic analysis of operational compliance and performance)
Procurement processing and management
Annual Workplan budgeting for sponsor annual reporting to plan for future years of the project / Actively provide guidance an d planning for annual workplan to include an analysis of historical spending patterns and estimate of future expenditures
Prepare detailed budget tracking tool and work with Partner’s finance managers to gather financial data in response to projected balances from use of cash burn rates to inform program teams on expenditures and balances / Using this data, prepare a financial analysis for the teams making programmatic decisions
Budget tracking and monitoring
Monitor program assets and equipment / Maintain asset register for domestically made purchases of equipment with a value of $5,000 and $500 or greater for Contracts
Liaise with partners to ensure tracking of locally procured equipment / Ensure all source origin and approval requirements are adhered to
Manage staff salary allocations on award and make timely adjustments as needed
Process, review and approve all transactions including wire transfer requests; online payments; purchase orders and subrecipient documentation —ensure the requests are within established Policies and Procedures and terms of the Sponsor agreement
In the cases of the Bayer’s AG Foundation funded projects (Supplemental BMGF and Comic Relief funded projects), be familiar with reporting requirements and develop budgets and tools with those requirements in mind
Provide accounting and financial guidance to JHU project team members and partner finance managers
Meet the published closing and reporting schedules for projects
Actively participate in subrecipient monitoring, including: review company profile, audits, financial statements for items of risk / Complete risk assessment tool
Work with program team to determine appropriate terms and conditions for subagreements/contracts
Responsible for independently deciding for program staff the proper financial and contractual procedures to follow / The contractual decisions are particularly difficult and critical because they involve complex legal and regulatory issues, but require good judgment, weighing thoroughness against efficiency / Decisions often have to be made quickly and always in compliance with Sponsor and JHU regulations / These are independent decisions, and when further guidance is required it is obtained from Senior Management, the Sponsor and/or the SHPH Office of Research Administration
Develop a monitoring plan of Partners and ensure plan is followed
Track subrecipients requiring A-133 audits / Provide information as required as a result of the audit
Ensure Partner’s internal controls are in place and spending under agreements are in accordance with sponsor, JHU and Federal regulations / This may include site visits and/or desk review of operational systems
Ensure documentation adequately supports the transactions incurred overseas—timely verification and certifications
Act as main resource at project closeout; provide guidance and financial oversight of the project closeout process
Identify potential accounting problems, research and propose solutions
Continual internal and frequent external international, domestic, and interoffice (within JHU) communications are required in both verbal and written forms / These contacts are mainly directed toward problem solving, providing financial reporting, discuss contractual issues and provide financial reporting guidance
To perform this job successfully, an individual should have knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing
Other ad hoc reports and duties, as requested
This is a general description of the required job duties, which does not include additional duties, as assigned
Bachelor’s degree required
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting that includes management of large international projects and subawards
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Strong Analytical and MS Excel Skills
Knowledge of GAAP, the FAR, and the Federal Uniform Guidance (UG) reporting and transactional requirements
Knowledge of SAP Concur
Budget authority / responsibility level: $24 million shared between three staff members. This position will be structured to share responsibility of the full annual budget (possibly being assigned the lead for the Bayer funding requirements). This position will support higher-level tasks of analysis and take the lead in responding to GI, PFRH, JHSPH and JHU financial requests and continuation of proposal development. This position helps to support a project team of 18 non-finance staff. This is a large and complex project to manage with deliverable that exceeds the normal finance requirements of JHU.
Occasional international travel required
Classified Title: Sr. Grants & Contracts Analyst Working Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: Up to $70,000 per year (Commensurate with Experience) Employee group: Full Time Schedule: M - F 8:30 - 5 Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001207-PFRH Gates Institute Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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