Position Overview: The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Job Scope/Complexity: The Grants & Contracts Analyst will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. S/he will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. S/he may interact with external research/administrative professionals.
Types of sponsored awards for which the position is responsible: This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and Pharmaceutical company clinical trials.
Bachelor’s degree required, along with 2 years of administrative/budgeting experience
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Primary Duties and Responsibilities:
Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature
Review involves accuracy, content, adherence to all relevant guidelines
Provide instruction, preparation assistance and support related to grant application procedures
Serve as liaison between research units, central offices and funding agencies
Review budgets and related justification for appropriateness and completeness of content
Ensures that all applicable and indirect costs have been applied
May also provide groundwork for subcontract negotiations
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership
Assist with closeouts as needed
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup
Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting
Provide information and direct assistance required to complete contract and grant closeouts
Knowledge of accounting and budgeting theory and practices required
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred
Ability to make independent judgments and to act on decisions on a daily basis
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA
Classified Title: Grants & Contracts Analyst Working Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: Up to $69,780 per year (Commensurate with Experience) Employee group: Full Time Schedule: M-F 37.5 Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 60003526-Hopkins Extreme Materials Institute Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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